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yyyy9]* $-409]* }A}@ yyyy9]* $-409]* }A}A yyyy9]* $-409]* }A}B yyyy9]* $-409]* }A}C yyyy9]* $-409]* }-}E yyyy9]* }A}F yyyy9]* ef$-409]* }A}G yyyy9]* ef$-409]* }A}H yyyy9]* ef$-409]* }<}I yyyy9]* f$-4}<}J yyyy9]* f$-4}-}K yyyy9]* }-}L yyyy9]* }-}M yyyy9]* }-}N yyyy9]* }-}O yyyy9]* }-}P yyyy9]* }-}Q yyyy9]* }-}R yyyy9]* }A}S yyyy9]* $-409]* }(}Tefyyyy9]* }-}U yyyy9]* }-}V yyyy9]* }A}W yyyy9]* $-409]* }A}X yyyy9]* $-409]* }-}Z yyyy9]* }(}[  yyyy9]* }-}\ yyyy9]* }-}] yyyy9]* }-}^ yyyy9]* }-}_ yyyy9]* }-}` yyyy9]* }<}a yyyy9]* ef$-4}-}b yyyy9]* }-}c yyyy9]* }-}d yyyy9]* }-}e yyyy9]* }-}f yyyy9]* }-}g yyyy9]* }-}h yyyy9]* }-}i yyyy9]* }A}j yyyy9]* $-409]* }A}k yyyy9]* $-409]* }A}l yyyy9]* $-409]* }A}m yyyy9]* $-409]* }A}n yyyy9]* $-409]* }A}o yyyy9]* $-409]* }A}p yyyy9]* $-409]* }A}q yyyy9]* $-409]* }A}r yyyy9]* $-409]* }-}s yyyy9]* }-}t Jyyyy9]* }<}u yyyy9]* $-4}<}v yyyy9]* $-4}<}w yyyy9]* $-4}A}x yyyy9]* $-409]* }A}y yyyy9]* $-409]* }A}z yyyy9]* $-409]* }A}{ yyyy9]* $-409]* }A}| yyyy9]* $-409]* }<}}  yyyy9]* $-4 20% - Accent1M 20% - Accent1 ef % 20% - Accent2M" 20% - Accent2 ef % 20% - Accent3M& 20% - Accent3 ef % 20% - Accent4M* 20% - Accent4 ef % 20% - Accent5M. 20% - Accent5 ef % 20% - Accent6M2 20% - Accent6  ef % 40% - Accent1M 40% - Accent1 L % 40% - Accent2M# 40% - Accent2 L湸 % 40% - Accent3M' 40% - Accent3 L % 40% - Accent4M+ 40% - Accent4 L % 40% - Accent5M/ 40% - Accent5 L % 40% - Accent6M3 40% - Accent6  Lմ % 60% - Accent1M 60% - Accent1 23 % 60% - Accent2M$ 60% - Accent2 23ٗ % 60% - Accent3M( 60% - Accent3 23֚ % 60% - Accent4M, 60% - Accent4 23 % 60% - Accent5M0 60% - Accent5 23 %! 60% - Accent6M4 60% - Accent6  23 % "Accent1AAccent1 O % #Accent2A!Accent2 PM % $Accent3A%Accent3 Y % %Accent4A)Accent4 d % &Accent5A-Accent5 K % 'Accent6A1Accent6  F %(Bad9Bad  %) Calculation Calculation  }% * Check Cell Check Cell  %????????? 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Currency [0]/Explanatory TextG5Explanatory Text %0 F Followed Hyperlink   1Good;Good  a%2 Heading 1G Heading 1 I}%O3 Heading 2G Heading 2 I}%?4 Heading 3G Heading 3 I}%235 Heading 49 Heading 4 I}%64 Hyperlink   7InputuInput ̙ ??v% 8 Linked CellK Linked Cell }% 9NeutralANeutral  e%3Normal % :Noteb Note   ;OutputwOutput  ???%????????? ???<$Percent =Title1Title I}% >TotalMTotal %OO? Warning Text? Warning Text %XTableStyleMedium9PivotStyleLight16`Sheet1Sheet2g Sheet3  ; {oRequest for Overnight Travel-Request for Day-Only Travel that exceeds $500Dates of Travel: Benefit to the Commonwealth/UMW:TWhat is the meal and incidental per diem the state allows for your destination city?:(This location is the city where you will spend the night)((List official business dates of travel)Destination City Location(s):JActivity and Location are optional fields. All other fields are REQUIRED. Funded AmtFundORGAccountProgramActivityLocation SignatureConference/Registration Fee(s):PriceSourceYesNoFOAPAL Manager'sDATE(DATE)}If you purchase airfare and/or train or rail tickets, will the purchase be made using the departmental credit card (SPCC)? 9Table for demonstrated cost analysis of airline ticket: ReadLODGING AND PER DIEM RATESAIRFARE /TRAIN'Enter estimated totals in yellow fieldsphone calls must be given on reimbursement form, i.e., why someone else in the office could not handle the business in your absence.2Total Estimated Lodging (automatically calculates)qAirfare/Train (Coach or Economy class only) Submit boarding passes and stubs. Read regulations and exceptions at )Mileage (airport OR destination location)  Shuttle (home/airport AND/OR hotel/airport) Tips are included in the incidentals portion of the per diem and will NOT be reimbursed.  Other (Taxi/airport parking/hotel parking/Internet/etc.) for official business days. NOTE: Official business justification for Internet or  V[ 7TOTAL ESTIMATED COST OF TRIP (automatically calculates)EXCESS LODGING SECTIONJIf purchasing airfare, list 3 different cost estimates in the table below: to avoid out-of-pocket expenses.!NOTE about ALL Internet Purchases?If purchasing any travel items using Internet, carefully read 1www.umw.edu/ap/travel/air_rail_transportation.php2www.umw.edu/ap/travel/personal_vehicle_mileage.php%www.umw.edu/ap/travel/car_rentals.php,www.umw.edu/ap/travel/internet_purchases.php,www.umw.edu/ap/travel/per_diem_lodging_rates@www.umw.edu/ap/travel/per_diem_lodging_rates/lodging/default.php Enter Reason for Excess Lodging:Date!www.umw.edu/ap/travel/default.phpMREAD the Travel Regulations at this web site to avoid out-of-pocket expenses:?Enter the number of official business nights during your travel,NOTE: If purchasing a travel package and itemization is not provided, contact Accounts Payable BEFORE purchasing in order to avoid out-of-pocket expenses./ESTIMATED TOTAL cost of your trip FUNDED by UMWNOTE: Original BOARDING PASSES/train stubs MUST BE SUBMITTED FOR REIMBURSEMENT, BUT if departmental credit card was used, attach originals to SPCC log.<get appropriate additional signature for approval if needed.&LOOK UP the state's allowable rates atTOTAL PER DIEM%(this field automatically calculates);OUT-OF-COUNTRY TRAVEL (INCLUDING HAWAII AND ALASKA) SECTION-Enter number of official business travel DAYSSPurpose of Trip/ Name of Meeting:The following MUST occur:(2) NOT be for a room upgrade.k*ROOM rate is defined as the RATE the hotel charges for the ROOM itself--NOT your PORTION of the room rate.INTERNET PURCHASE NOTEITEM #1:ITEM #2:Internet purchases show the date of the purchase; therefore, if the Internet was used to purchase lodging that exceeds the rate listed on the table, and the form was NOT signed by the appropriate people PRIOR TO THE LODGING PURCHASE, you will receive only the amount listed on the table.l(1) A business justification for exceeding the allowed rate MUST be given on this form in the box above, ANDxDoes the ROOM rate at your lodging facility exceed the state's listed rate shown on the table for your destination city?{What is the state's allowable lodging ROOM rate for your destination city? (Find on the state's rate table; link is above.)If you are sharing a room AND:y(1) your *ROOM rate is the amount listed on the state's table OR LESS, you do NOT need additional signatures for lodging. qx(2) your *ROOM rate is an amount between the rate listed on the state's table and 150% of that rate (that's the rate given on the otable multiplied by 1.5), then see ITEM #2 in the "Excess Lodging Section" above and follow those instructions.3I1(3) your *ROOM rate EXCEEDS 150% of the state's allowed lodging rate (that's the rate given on the table multiplied by 1.5), the state has granted the OFFICIAL UMW FISCAL OFFICER (Allyson Moerman) authority to approve up to a "per person" rate based on the amount listed on the table. This approval MUST: 0For detailed explanations, see "Exception #2" at2this form, and get appropriate signature approval.)Signature and DATE of Asst VP for Finance2Total Amount to be paid (calculates automatically)[IF you are sharing a room AND your *ROOM rate exceeds the rate listed on the state's table, #-THENBIF your *ROOM rate exceeds the amount listed on the state's table, k(1) Be done IN ADVANCE for payment/reimbursement. (See INTERNET PURCHASE NOTE at the bottom of this page.)8 NvIf LODGING is INCLUDED in the fee, contact Accounts Payable PRIOR to purchase/payment to AVOID OUT-OF-POCKET EXPENSES.<A MCar Rental (Economy only & use Enterprise Car Rental if renting in VIRGINIA.) "4KCAREFULLY readWhat is the ROOM rate at your lodging facility? (If multiple rates enter highest nightly rate.) Receipt MUST show nightly rate and taxes separately.2!b#SHARING A ROOM SECTIONSPAGE 2 - ADDITIONAL APPROVAL SIGNATURES needed PRIOR to travel purchases as defined@If yes, see ITEM #1 in the "Excess Lodging Section" on PAGE 2 of2nAre you sharing a room with a colleague? If yes, read the "Sharing a Room Section" on PAGE 2 of this form and<RName of Traveler(s):Dr. Judy Hamplethe RECTOR of the BOV can approve your lodging rate up to 150% of the state's allowed rate on the table (MULTIPLY the rate given on the table by 1.5).L(2) The RECTOR of the BOV MUST SIGN and DATE PRIOR to ANY LODGING purchases.+Signature AND DATE of the RECTOR of the BOVNote to Rector of the BOV: The state regulations allow you to approve the excess lodging when "circumstances warrant." Please remember these files must be able to sustain the test of public review (think about how it would look in the newspaper).In addition to other required approval signatures as indicated on this form, PRIOR TO ANY TRAVEL PURCHASES, the signature and date of the Secretary of Education must be provided to approve the request to travel outside the contiguous 48 United States.'Signature of the Secretary of EducationKTrip Approval: Signature of the Assistant VP for Finance (Allyson Moerman)3PRIOR to ANY travel purchases, get Allyson's signature. Additional signatures are needed PRIOR to: (1) lodging purchase if the nightly ROOM rate at your lodging facility exceeds the rate that is on the state's lodging table. (2) ANY travel purchase if the travel is outside the 48 contiguous United States.hxHPlease provide additional information regarding funding in this section:iIf the lodging exceeds 150% and the room is not shared, will private funds/foundation pay for the excess?NOTE: NO ONE AT UMW HAS AUTHORITY TO APPROVE ANY RATE ABOVE 150% except as defined in the "Sharing a Room Section" and at the web site listed below. You will be reimbursed ONLY up to 150% of the rate allowed by the state ONLY if all appropriate written approvals were done IN ADVANCE, i.e., BEFORE the purchase was made. (See INTERNET PURCHASE NOTE at the bottom of this page.) If the room is not being shared and the room rate exceeds 150%, the President can use private funds OR the President can ask Accounts Payable to contact DOA to request an approval. (NOTE: Using private funds is easier.) Read the following web site for all lodging regulations and additional exception information:J'`Call the office of the Secretary of<n Education to make sure their office requirements are met. This is a UMW form. Their office may want additional information.NUniversity of Mary Washington Request for Travel Form for the President of UMWUse this form for the President of UMW. TAB through the form. 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