Available Credit Cards
The following information pertains to three available credit cards; however, ALL credit card options are listed on the Helpful Hints Travel Table. Read the details below.
Click Helpful Hints Travel Table for tips about ALL available credit cards.
1. Departmental GE MasterCard Credit Card
Hotel expenses, Car Rentals, Meal expenses and ANY EXPENSES charged to a FOAPAL FUND that starts with an "8" are NOT ALLOWED Expenditures using the GE MasterCard. Depending upon the business establishment's set-up with GE MasterCard, the charge may go through, but State regulations say that these expenses are NOT allowable expenditures on the GE MasterCard. If you use your GE MasterCard to pay for these expenses, you personally will have to reimburse UMW for the expense, attach the receipt of your reimbursement to UMW to the GE MasterCard log for the inappropriate GE MasterCard expenditure. You may then submit for proper reimbursement (see Reimbursements ) for the expense.
You should NOT use your departmental GE MasterCard for ANY travel expenses OTHER THAN: membership dues, subscriptions, conference fees, public transportation fares to include airline tickets, shuttle services, and rail tickets--including VRE. If these travel expenses are paid using the GE MasterCard AND the travel involves overnight stay OR Day only travel that exceeds $500, a completed Request for Travel form should be attached to the GE MasterCard log. The Traveler's BOARDING PASS will need to be attached to the GE MasterCard log AFTER the travel has taken place.
You should NOT use your departmental GE MasterCard for Business Meals. You may use your departmental GE MasterCard for Sodexho Company expenditures and at grocery stores, BUT you should have a Business Meal Approval form attached to your GE MasterCard log. Read the Business Meal Regulations thoroughly.
Click the link above called "Helpful Hints Travel Table" for a helpful table showing allowable travel expenses for this card.
2. UMW Credit Card
The University has a credit card that can be signed out to pay for Business Meal expenditures and/or STUDENT travel related expenses IF THE STUDENT IS TRAVELING WITH A UMW EMPLOYEE.
BUSINESS
MEALS: In order to use the University's credit
card to pay for a Business Meal, you should:
1. Read the Business Meal regulations
,
2. Complete a Business Meal Approval form with appropriate signatures,
3. Take the completed Business Meal Approval form to the Cashier in
GW. The Cashier should exchange the card for the Business Meal Approval
form.
The links for the Business Meal Approval form are found at Business Meal Regulations . We will not link to the Business Meal form on this page because we want to ensure the Regulations are read.
STUDENT
TRAVEL RELATED EXPENSES:
In order to use the University's credit card to pay for STUDENT TRAVEL
RELATED expenses, you should click the link here http://www.umw.edu/ap/travel/travel_with_students/default.php
for details.
3.
GE MasterCard Travel Card (Click the link beside "3" and then scroll down)
In an effort to eliminate cash advances--and solve the complaint of
employees not having "room" on their personal credit cards for business
travel expenses--the State offers a GE MasterCard Travel Card for which you
can apply to receive. The GE MasterCard Travel Card is very similar to a personal
credit card: You apply for the card based on your personal credit history;
the bill goes to your personal home address; you are personally responsible
for paying the bill on time--whether or not you have received reimbursement
from the University. Failure to pay GE MasterCard based upon GE MasterCard's terms may
negatively affect the individual's credit. The individual is responsible
for notifying GE MasterCard of home address changes. The card provides benefits;
contact the Purchasing department at 654-1057 for details. To
apply for the card, please contact the Accounts Payable department at 654-1224 or email at payables@umw.edu.