Conference and Registration Fees

Before ANY travel purchases are made, a Request for Travel form with appropriate signatures should be completed IN ADVANCE (BEFORE travel purchases are made).

If LODGING is INCLUDED in the fee, contact Accounts Payable PRIOR to purchase/payment to AVOID OUT-OF-POCKET EXPENSES. If lodging is included in the conference or registration fee, Accounts Payable has to get a written exception from DOA (the Commonwealth's Comptroller's office). The written approval from DOA must be attached to the purchasing source (personal reimbursement OR credit card log, if the SPCC departmental credit card was used).

The departmental credit card (SPCC) can be used to pay for conference and registration fees.

NOTE: If travel expenses are paid using the SPCC AND the travel involves overnight stay OR Day-Only travel that exceeds $500, a completed Request for Travel Form SHOULD BE ATTACHED to the SPCC log.

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