GUIDELINES FOR APPLYING FOR FUNDS
FROM THE CAMPUS ACADEMIC RESOURCES COMMITTEE
CARC has an annual budget to support academic programming. While the majority of funding is for visiting speakers and other expenditures, such as instructional media, other programs are also supported. Instructional media, such as films or laser disks, which are purchased with CARC funds need to be housed and cataloged with the College’s Centralized Media library.
Please note that funding for arts programming (music, art, theatre and dance) is managed by those departments, not CARC. Individuals or groups who have suggestions about such programming, or who have arts‑type programming of their own for which they seek support, should contact the relevant department chair.
CARC favors events which demonstrate support from as well as benefit to the community, expecting that at least 1/3 of the costs be funded from another source. CARC will only pay up to $1000 on a one speaker one event proposal. CARC will consider funding events strongly geared to one discipline, but when large amounts of money are involved, events with broad campus appeal will be given priority. CARC considers proposals on a rolling basis in the order in which they arrive, but prefers that proposals be submitted by the first committee meeting of the semester in which the event is to be held. Earlier submissions are encouraged and in fact receive priority. Check the summer memo for CARC meeting dates. Submissions must be received one week prior to the meeting to ensure prompt consideration.
- Proposals are welcome from students, faculty, and staff.
- One proposal may be submitted for related events, such as the various talks within a colloquium or series.
- A blank copy of the proposal form is below (please be as specific as possible in identifying and justifying expenditures).
- Send one printed copy of the completed form (with appropriate signatures) and one (unsigned) copy via email to the CARC Chair, Dianne Baker, (Biological Sciences/Jepson Science Center).
Emergency request—CARC does its best to honor emergency requests. CARC defines a request as an "emergency" when a decision must be made before the next scheduled meeting of CARC is to take place. An example of a legitimate "emergency" would be when a department suddenly learns that a scholar is passing through the area and wants to take advantage of his/her presence. See the summer memo for a list of scheduled committee meetings. CARC will not in general fund an event after it has taken place.
Title and nature of event--This should include a breakdown of how many lectures, classroom visits, workshops, and so forth, will be held.
Potential audience for event--Anticipated size and type of audience. (Will the event appeal to the college, the community, or both? To specific departments or to the whole campus?)
Date of event--This may be approximate. CARC will not in general fund an event when there is insufficient lead time for appropriate advertising.
Where event is to be held--This may be approximate.
Budget--Include a breakdown of the budget and a justification for each item, i.e. price of ticket, hotel, food, honorarium, etc. Reimbursement regulations require that all state and university regulations be followed.
Other sources--Events tied to specific disciplines should always seek some departmental funding. If funding is being sought from a department or departments, have the department chair/s sign the proposal as sponsor/s for other sources of funding. If a club or other campus institution has already agreed to provide some funding, the treasurer or other club official should sign there as well.
PROPOSAL FOR FUNDS
FROM THE CAMPUS ACADEMIC RESOURCES COMMITTEE
Organizer/applicant:
Date by which organizer/applicant must hear from CARC:
If this is an "emergency" request, state why it is so:
Title and nature of event:
Potential audience for event:
Significance of event/contribution it makes to MWC:.
Date of event:
Where event is to be held:
Budget for event:
Total amount needed for event:
Amount requested from CARC:
Other sources from which you are seeking funding; how much you are seeking from each of the other sources; and the date of approval for each source which has already approved funding:
Source/s How Much Date of Approval
Any other special considerations CARC needs to be aware of:
______________________________ ______________________________
sponsor/s for other sources of applicant/organizer
funding
______________ _______________
date date
This form and the guidelines for applying for funds are available on the campus network under s:/fac-staf/carc/carcform.doc and s:/fac-staf/carc/carcform.wpd.
(6/30/98)