Letter of Recommendation

Faculty are frequently called upon to write letters of recommendation for students applying for internships, graduate school, and employment. Most faculty regard this request as part of their responsibilities as teachers and mentors, but requests (and the manner in which they are made) can create considerable burden. To facilitate a smooth and efficient exchange, adhere to the following guidelines when making a request:

Note Request a letter of recommendation at least two weeks before the submission deadline.

1. Allow at least two weeks (longer, if possible) between the time you make the request and when it's due to an employer, graduate school, etc.
2. Meet with the professor and make the first request for a letter in person. Confirm that he or she is willing to write on your behalf.
3. If the professor agrees to write a recommendation, provide him or her with the following:
   • list of criteria or description of the position for which you are applying
   • copy of your application letter or personal statement
   • list of courses and dates they were taken in your major program (particularly those taught by the professor writing the recommendation)
   • stamped, addressed envelope (if required, otherwise a department envelope will be used)
4. Contact and inform the professor of the results of your application (i.e. did you accept the position, decide on graduate school, etc.). A thank-you note is always appreciated.