Dear Interested Summer School Resident:
The Office of Residence Life and UMW Dining Services are looking forward to meeting your needs for the Summer of 2009.
Please carefully read all the information contained in this contract. By submitting the Summer Housing Application, you agree to comply with all of the conditions in this contract. Please retain this information for your records.
Summer 2009 Housing and Dining applications are available at Residence Life in Marye House and online at http://www.umw.edu/cas/residencelife/summer_housing. Applications are accepted on a rolling basis. Priority deadline to apply is Friday, March 27, 2009. This is the date the Office of Residence Life will begin to assign rooms in the UMW Apartments. Notification of assignments will be made no later than Tuesday, March 31, 2009. Summer Housing applications will still be accepted after the priority date based upon available space.
With questions, please visit UMW Dining Services at http://www.umwdining.com or the Office of Residence Life at http://www.umw.edu/residencelife or in Marye House.
Sincerely,
Philip A. Stamper
Assistant Director of Residence Life
_______________
Preface
The residence hall program seeks to develop an atmosphere that stimulates growth, encourages individual responsibility in decision-making, and provides for acceptance of others as persons of worth. Developing good citizenship, learning and accepting the meaning of responsibility, and recognizing the rights of others are goals of residence hall living.
Summer Housing is located in the UMW Apartments and requires students to be receiving academic credit during the length of their stay whether through course work or internship.
All students must conduct themselves in a manner consistent with the expectations of the University as stated in the Student Handbook, Academic Catalog, and the Housing and Dining Services Contract. The University reserves the right to enforce any restrictions or regulations necessary for the general welfare of residents and/or the maintenance of its property. Violation of said regulations or restrictions subject the individual to disciplinary action.
The student and parent/guardian are urged to read the contents of the Housing and Dining Application. When the official Summer 2009 Housing and Dining Application is submitted either electronically or via paper copy to the Office of Residence Life, it becomes a binding agreement between the student and the University. The terms and conditions of this contract are outlined below. By signing the Summer 2009 Housing and Dining Services Contract you agree that:
Terms and Conditions
APPLICATION PROCESS: This contract, for a space in the UMW Apartments for the individual student named on the contract. Thus, the student agrees that s/he will live on-campus and take meals in campus dining facilities. Said space may not be sold, loaned, or sublet by another student for the entire period of the contract.
- Different than the traditional academic year contract, residency in the UMW Apartments during Summer School does not require a minimum number of credits, only that you are a UMW student taking academic credit during the summer session(s) requesting housing.
- Storage is not provided by UMW between the end of Spring semester and the start of Summer School Session I, nor between the end of Summer Session II and the start of Fall semester.
- All Student Applicants: If you arrive late or leave early, or are required to leave for disciplinary reasons, you remain financially bound by the terms and conditions of this contract.
- You are requesting that the University enter into this contract with you. You accept responsibility to pay all resultant charges for these services, even if you do not make use of some or all of the services noted. The University agrees faithfully to provide those services unless events beyond its control prevent it from doing so.
- Updates of student-provided contract information must be submitted in writing, including student's signature, date of birth and date. Phone requests will not be honored. Email from a student’s UMW email account will be honored for the purpose of updating information.
ELIGIBILITY: Eligibility is usually limited to BA/BS degree-seeking UMW undergraduates, students returning from approved leave and fifth-year students pursuing a M.Ed. BLS students ARE NOT eligible for campus housing unless the Director of Residence Life or his/her designee has given special permission. Non-students are not permitted to live in the residence halls. In the event that a BLS student feels s/he has extenuating circumstances, s/he must submit a letter of request to the Director for consideration. Status as a resident in Summer Housing does not change eligibility or conditions for student housing in the traditional academic year.
PERIOD OF OCCUPANCE AND DINING SERVICES PROVIDED: The student may occupy an assigned room each Summer session at the time published by the University. Failure to occupy the room by 5:00 p.m. on the first day of classes can result in assignment of the room to another student. If the student fails to occupy space, or removes all of his/her belongings during the course of the semester, the assignment will be considered abandoned and may be reassigned to another student. Failing to occupy the space or abandoning a space does not release the student from the contract or from financial obligation for a space. No storage for personal belongings is available outside of the individual student room. Students are not required to remove their belongings between Summer sessions unless a student is granted an end of fall semester room change. If a student is granted such a room change, s/he is required to move his/her belongings to the new assignment before leaving campus or remove belongings from the previous assignment. Occupancy of the room must be terminated at the completion of the contract (24 hours after your last final or by the published residence hall closing date - whichever comes first). Entry is prohibited when buildings are closed. University dining facilities are not open on Memorial Day or Independence Day, but provides “to go” options in advance of those days. Off-campus outlets who accept EagleOne are also available. Summer Housing in the UMW Apartments will remain open between the Summer School sessions. Please refer to http://www.umw.edu/calendar for a full updated schedule of residence hall openings and closings. Housing is available during the traditional academic year and is contracted separately. The University of Mary Washington determines and publishes the calendar for the year, prior to the start of each fall semester. The University reserves the right to change the calendar due to weather, class calendar changes, or other unforeseen circumstances.
Notice of Early Arrival and Late Departure Charges: No early arrivals will be permitted prior to the posted opening for Summer 2009 session I unless in connection with a University-sponsored activity. If you fail to vacate your room by the published dates that the residence halls are officially closed or return early for the Summer session(s) you apply for, you will be assessed a charge of $35 per day unless you are part of a University-sponsored activity. Students who return early/depart late without prior permission will be subject to the $35 per day charge as well as applicable cleaning/packing fees and/or disciplinary action.
- Room Rental Refunds: Students will be entitled to a refund based on the University’s tuition and refund policy upon withdrawal from the University. The refund schedule may be viewed at http://www.umw.edu/studentaccounts/refund_policy/default.php .
- Students who are suspended from the residence halls for disciplinary reasons will not be entitled to a refund of room fees. The student is financially responsible for the stipulated period on the contract.
- Students who are assigned and have failed to notify the University they will not attend as planned by the posted opening date for any given semester will be charged on a daily prorated basis until a signed statement of intent is received from the student.
DINING SERVICES CONTRACT: Dining policies for the 2009 Summer Sessions.
Dining Plans: All residential students are required by the University to participate in a full meal plan. During the individual summer sessions, students are charged $275 to be accessible via Flex for use in Summer Dining. For more information on Dining Services, please visit their website at http://www.umwdining.com.
Dining Plan Charges: All residential students will be billed for the session(s) they are housed. When Summer Housing is assigned by the Office of Residence Life, the cost will be placed on their student account.
Flex: The Summer Meal Plan is different than the traditional Academic Year Meal Plan. Instead of a set number of meals, students have a set amount accessible by Flex they can use to purchase meals. It may also be used by guests of the students or for the catering of student events. Flex is maintained and the balance identified through the student EagleOne ID cards. Different than the academic year, Flex does not carry over between the academic sessions. Students may add additional money which can be used at Dining Services locations on campus by using EagleOne Dollars. Students can be refunded EagleOne through the student’s account balance upon graduation or withdrawal from the University.
PROCEDURES FOR CANCELLATION: This contract is the equivalent of an off-campus lease for the period of time the student is enrolled in Summer Session(s). The Summer Housing and Dining Services Contract is a binding contract, however, it does contain more flexibility than the Academic Year contract. Please note, considerations for cancellation are separate from the traditional academic year Housing and Dining Services Contract.
Removal is NOT automatic and any EXCEPTION to be released from the Housing and Dining Services contract must be made by requesting such with the Summer Housing Coordinator or Designee in written form. Cancellation of the contract will be confirmed or denied within three (3) business days of meeting with the Summer Housing Coordinator or Designee. Please note that vacating the premises does not release the student from contractual obligations.
Refunded amounts are given on a pro-rated scale dependant upon the amount of time the student has resided in Summer Housing. If the student is removed from University housing as the result of disciplinary action, the student will only receive a prorated refund of dining fees. If the student fails to meet the University’s academic requirements and is suspended, the University reserves the right to terminate the contract and refund the unused room and dining fees.
No adjustments or refunds will be made of unused portions of the dining fee plan due to academic scheduling, co-curricular activities, or other non-academic work schedules.
Withdrawals: When a student withdraws from the University during or at the end of a Summer Session, the room must be vacated within 48 hours of the date of withdrawal or the last exam, whichever comes first.
Enrollment or Contract Termination: A student whose enrollment is terminated for any reason must vacate the residence halls within 24 hours unless a temporary extension is granted by the Summer Housing Coordinator or Designee. A student whose contract for room and dining fees is terminated by the University for violation of the terms and conditions, for health or disciplinary reasons, or for reasons deemed sufficient by the Vice President for Student Affairs (or his/her designee) must vacate the residence halls within 24 hours. There are no room fee refunds for students whose enrollment or contract has been terminated.
Housing Reassignment, Removal, or Suspension: The University reserves the right to reassign, remove, or suspend (pending review) from the residence halls any student whose conduct exhibits disregard for the residential community, who violates the terms and conditions of residence hall occupancy, or who violates other University rules and regulations. The Vice President of Student Affairs and/or designee will make such determinations.
If you are in a living space and a vacancy occurs, you will have 48 hours to choose a preferred roommate before the space will be opened up for general occupancy except in the event of an emergency when the space is needed immediately. While the Office of Residence Life will work with you if you are aware in advance of a space to be created in your room between Summer Sessions, the Office of Residence Life may fill the space for the second session if a space is generated by a student who makes the decision to leave after the first session.
After this time, you must accept a new occupant as assigned by the Office of Residence Life. It is imperative that you keep that space clean and available at all times. The Office of Residence Life may not have time to notify you that you will be getting a new roommate or suitemate. Behavior which discriminates against or impedes an interested student or assigned occupant will be considered sufficient grounds for disciplinary action, including reassignment or removal from the residence halls, without refund, as determined by the Director of Residence Life or his/her designee.
University Disciplinary or Administrative Removal: The University may terminate this agreement and take possession of the room at any time upon (A) violation of the provisions of this contract; or (B) the direction of a duly authorized judicial body, dean, or other officer of the University; or (C) suspension or expulsion from the University.
The University reserves the right to change room assignments at its discretion at any time, including but not limited to consolidation of room assignments.
The Office of Residence Life reserves the right to consolidate space/vacancies in order to accommodate any student or in emergency situations. In the event of increased housing demand, the occupancy of certain designated rooms may be increased. Students in these situations would be provided with an appropriate credit for a portion of the semester’s room rate. Assignments made for increases in occupancy will receive priority for relocation to regular assignments, as vacancies occur.
General Provisions and Conditions of Occupancy: Students are responsible for observing all regulations contained in the Academic Catalog, rules and procedures of University of Mary Washington, the Housing and Dining Services Contract, Student Handbook, and notices from the Office of Residence Life.