Circulation Policies

Overview of Fines, Fees and Loan Periods

Circulation Policies for Faculty & Staff

EagleOne Cards

A valid EagleOne card must be presented each time materials are borrowed.  EagleOne cards are non-transferable.

Loan Periods

Depending on the date of check-out, standard circulating materials are due in mid-June or mid-December.  Materials designated as Reference, Current Periodicals, Archives, or Rare Books do not circulate.  All materials are due immediately on termination of employment, even if the due date has not been reached.

Renewal

Materials from the regular circulating collection may be renewed three times without returning them to the UMW Libraries. Renewal may be done online by accessing your Library Account through the UMW Libraries website. You may also come into the Libraries and present your Eagle One ID card at the desk to have your items renewed. You may access your Library Account online by entering your 16-digit Eagle One ID number and the last 4 digits of your Social Security Number in the Library Account Login form in the center of the UMW Libraries home page. This will allow you to view everything that you have checked out, see when they are due, and select to renew them. If the renewal option does not appear, contact the Simpson Library Circulation Desk at 540-654-1125. Materials may not be renewed until approximately 4-6 weeks prior to their due date. You may also present your EagleOne card at the Circulation Desk to renew items.
Materials that are needed past the third renewal due date may be checked-out again, but must be brought to the Libraries' for processing. Items that have been requested by another user cannot be renewed.
Materials on Course Reserve may not be renewed, but may be checked out again provided no one else is waiting for the material.

Overdue Items

Courtesy reminders that list overdue items are sent when possible.  The patron’s account is automatically blocked after the fourth notice, and no further circulation transactions can take place until these items are returned.  Telephone and/or Renewal is not possible once an account is blocked.

Requests

A recall may be placed on any item that is checked-out with the exception of material on Course Reserves. A recall, or "request," may be placed remotely through the Library's catalog or by filling out a "Request" slip at the Circulation Desk.

A recall shortens the loan period to 21 days and generates a notice that informs the current borrower of the new due date. Items that are recalled to be placed on Course Reserves will have an immediate due date.  All materials are subject to recall from all borrowers.

Charges

Faculty/Staff members are not subject to fines on overdue materials that are owned by UMW Libraries, but are subject to charges for lost or damaged items.  The minimum charge for a lost item is $75. Replacement copies of lost items or items damaged beyond repair will not be accepted in lieu of payment. Charges for damaged items are assessed on a case-by-case basis.

Photocopying & Printing

By-pass keys/cards for photocopying and printing for professional purposes may  be signed out at the Circulation Desk after showing your EagleOne card.  The library staff cannot do your copying for you.

Proxy

Faculty/staff members may authorize others to conduct library transactions for them.  Common transactions carried out by proxy are photocopying/printing, check-out/check-in, placing items on Course Reserve, and ILL requests/pickup. Call the Circulation Department at 654-1125 (press 0) to find out how to authorize proxies to act on your behalf.

Secondary Cards

Faculty/staff members may contact the Office of Human Resources to authorize a UMW ID card for one secondary person.  This person is commonly a spouse or partner.  At Simpson Library, Secondary Card holders have most of the same privileges as students and are subject to the same policies, including late charges and processing fees. Secondary Card holders are not entitled to Interlibrary Loan or Document Delivery services and are not allowed to place holds or recalls on materials that are checked-out.
The faculty/staff member’s library record and the Secondary Card holder’s record will be linked.  If one record is blocked for overdue materials or excessive charges, the other record will also be blocked.  Abuse of library services will result in the termination of privileges.

Circulation Policies for Students

Check-out

A valid EagleOne card is required for check-out. The loan period for most materials is 35 days. Microforms, current periodicals, and materials in the Reference Collection cannot be checked out.

Renewals

Materials from the regular circulating collection may be renewed three times without returning them to the UMW Libraries. Renewal may be done online by accessing your Library Account through the UMW Libraries website. You may also come into the Libraries and present your Eagle One ID card at the Circulation Desk to have your items renewed. You may access your Library Account online by entering your 16-digit Eagle One ID number and the last 4 digits of your Social Security Number in the Library Account Login form in the center of the UMW Libraries home page. This will allow you to view everything that you have checked out, see when they are due, and select to renew them. If the renewal option does not appear, contact the Simpson Library Circulation Desk at 540-654-1125. Materials may not be renewed until approximately 5-7 days prior to their due date.
Materials that are needed past the third renewal due date may be checked-out again, but must be brought to the Library for processing. Items that have been requested by another user cannot be renewed.
Materials on Course Reserve cannot be renewed but may be checked out again providing no one else is waiting for the item.

Recalls

A recall may be placed on any item that is checked-out with the exception of material on Course Reserves. A recall, or "request," may be placed remotely through the Library's catalog or by filling out a "Request" slip at the Circulation Desk.
A recall shortens the loan period to 21 days and generates a notice that informs the current borrower of the new due date. Items that are recalled to be placed on Course Reserves will have an immediate due date.  All materials are subject to recall from all borrowers.
Late charges for recalled materials are $3.00 per day, per item.

Late Fees

See Overview of Fees and Loan Periods.

Lost/Damaged Items

The minimum charge for a lost item is $75. If a lost item is 30 days or more overdue, there will be an additional, non-refundable $15 late charge and a $10 processing fee. The $75 lost book charge will be refunded if the item is found and returned in good condition within 6 months of the billing date. Replacement copies of lost items damaged beyond repair will not be accepted in lieu of payment. Charges for damaged items are assessed on a case-by-case basis. Underlining and highlighting text will result in damage fees.