Student Club Handbook Forms

Club Registration : This form is needed to update clubs current contact information. It is also a way for OSACS to keep track of which clubs and organizations are still active and which clubs are not.

Sample Constitution : This document helps new clubs who are trying to form and need help creating a constitution.

Finance Committee Budget Proposal : Finance Committee Budget Proposal

Request for Network Account : For clubs who want an email address and a UMW Website.

Organization Credit Card Approval : Form groups must fill out to use OSACS's National City Credit Card

Purchase Requistion / Check Request : Form for groups who need to be reimbursed or if they need to request a check.

State Vehicle Request Form : This form is used if a club needs to use the UMW Vans

Request for Travel : This form must be used if a group is wanting to travel a long distance and is needing to spend the night somewhere.

Student Travel Emergency Contact Form and Conference Waiver : This form is used for any student who is traveling for a UMW event.

Event/Room Reservation Application : This form reserves rooms for events and meetings. They must be submitted to OSACS 10 days prior to event.

Sound Tech Request Form : This form is used for any event that needs the sound support from OSACS.

Performer's Contract : This form is an Official UMW contract and maybe be used in substitute of a performer’s contract if performer does not possess its own.

Addendum to Contract : This form must accompany any performer’s contract.

Vendor Registration Form : This form must be completed and submitted to OSACS before a check for a performer can be processed.

Invoice : This form must be completed and submitted to OSACS before a check for a performer can be processed.

Gift Log : This form MUST be filled out correctly when any student club or organization is giving out prizes or gifts or gift cards.

Event Planning Process: If your club needs help developing an event and aren't sure where to start, this will help your club get started.

Questions to Ask Yourself When Organizing an Event: When planning an event there are a few very important questions you should be asking yourself. This helps you know which questions you should be asking.

Event Planning Worksheet: During the event planning process it can get confusing what you have done and what hasn't be done yet. You this worksheet to help you track what you have done and what still needs to be done.

Faculty Advisor and Student Organization Relationship Agreement: The Faculty Advisor and Student Organization relationship is a very important one. Having your Faculty Advisor fill this out will help them understand what their role is as your advisor.