1.0: Policy and Background

2.0: Definition of Administrative Data

3.0: Roles and Responsibilities

4.0: Requests for Access to Administrative Data

5.0: Responsibility of Data Users

Definitions of Important Terms

Appendix A: Definitions and Examples of Administrative Data Categories

Appendix B: Roles and Responsibilities

Appendix C: Current Listings of Persons Performing Relevant Roles

Appendix C of the Administrative Data Access Policy

Current Listings of Persons Performing Relevant Roles

Major Data Domains	Role	Person	Title
Student Academic RecordS	Data Steward	Judy Ginter	University Registrar
	Data Security Contact	Judy Ginter	University Registrar
Student Admission Records	Data Steward	Martin Wilder	VP for Enrollment
	Data Security Contact	Sharon Burns	Office Services Supervisor Senior
Student Housing Records	Data Steward	Christine Porter	Director, Residence Life
	Data Security Contact	Christine Porter	Director, Residence Life
Student Financial Aid Information	Data Steward	Deb Harber	Director of Financial Aid
	Data Security Contact	Deb Harber	Director of Financial Aid
EmployMent and Benefits Information	Data Steward	Sabrina Johnson	Asst. VP for Human Resources
	Data Security Contact	Paula Wilder	HR Information Systems Manager
Advancement Information	Data Steward	Jeff Rountree	VP for University Development
	Data Security Contact	Jane Carriker	Director, University Development Computer Support Services
General Financial Information	Data Steward	Rick Pearce	Assoc. VP for Finance
	Data Security Contact	Allyson Moerman	Asst. VP/Finance
Business Services Information	Data Steward	Erma Baker	Asst. VP for Business Services
	Data Security Contact	Erma Baker	Asst. VP for Business Services
University-level Information Technologies Staff	CIO	Chip German	VP for Info Resources/CIO
	Agency Information Security Officer	Clay Calvert	Director of Information Technologies Security
	Data Administrator	Dana German	Executive Director of University Data Management

PLEASE NOTE:  Educational records as defined by the federal Family Educational Rights and Privacy Act (FERPA) may include information from any of the major data domains listed above or additional data domains.  It is the policy of the University that any education record be managed in accord with FERPA. 

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Source of Materials:
Adapted by the Department of Information Technologies from similar materials at the University of Virginia
Review Frequency: Yearly by the Office of the VP/CIO