University Policies

New Policy: E.5.2. Loss of Personal Property

Erika Spivey — Wed, 22 May 2013 19:18:31 +0000

The Loss of Personal Property Policy was adopted in May of 2013. The purpose of the policy is to ensure that the University is abiding by the Commonwealth’s Division of Risk Management guidelines, which manages the Commonwealth’s liability regarding personal items kept on University property.

You will find the policy in Book E, Administration and Finance, under Section 5, Public Safety and Community Services.

View the policy here.

Revised Policy: E.3.7. Administrative and Professional Appraisal

Erika Spivey — Tue, 30 Apr 2013 20:20:36 +0000

The Administrative and Professional Appraisal Policy was revised April 23, 2013 to update supervisor expectations in the “Procedures” section.

You will find the policy in Book E, Administration and Finance, under Section 3, Human Resources.

View the policy here.

Revised Policy: E.3.6. Staff Recognition Policy for Certifications, Licenses, and Degrees

Erika Spivey — Tue, 30 Apr 2013 20:12:27 +0000

The Staff Recognition Policy for Certifications, Licenses, and Degrees was revised April 23, 2013 to update the “Purpose” section.

You will find the policy in Book E, Administration and Finance, under Section 3, Human Resources.

View the policy here.

Revised Policy: E.3.5. Background Check

Erika Spivey — Tue, 30 Apr 2013 20:10:46 +0000

The Background Check Policy was revised April 23, 2013 to update the “Applies To” section.

You will find the policy in Book E, Administration and Finance, under Section 3, Human Resources.

View the policy here.

Revised Policy: E.5.1. Request to Address the Campus Community

Erika Spivey — Fri, 22 Feb 2013 14:16:49 +0000

The Request to Address the Campus Community Policy was revised February 20, 2013 to reflect a change in administrative oversight from Administration and Finance to Student Affairs, specifically UMW Police. As such, the policy is now number F.8.2.

You will find the policy in Book F, Student Affairs, under Section 8, UMW Police.

View the policy here.

Revised Policy: E.2.9. Electronic Communication Devices

Erika Spivey — Tue, 19 Feb 2013 13:58:38 +0000

The policy on Electronic Communication Devices was revised February 11, 2013 to allow for a stipend without an increase in cost to the employee and allow for the addition of a line. Detailed procedures, as well as the stipend agreement and worksheet, are located on the Finance website under “Policies and Procedures.”

You will find the policy in Book E, Administration and Finance, under Section 2, Finance.

View the policy here.

New Board of Visitors Section

Erika Spivey — Thu, 10 Jan 2013 19:59:42 +0000

A new section has been created under the Board of Visitors (Book B) in the UMW Policy Manual. The section is number nine, Administration and Finance, and will house two policies:

B.9.1. Institutional Debt

B.9.2. Establishing Student Fees

Summary of Policy Manual Revisions

Erika Spivey — Wed, 09 Jan 2013 21:15:21 +0000

In order to achieve greater clarity and consistency and ensure compliance with SACS Comprehensive Standard 3.2.2. (Institutional Policy), the following revisions were made to the UMW Policy Manual. Changes were intended to clearly distinguish which policies are subject to Board of Visitors review and concurrence. In addition, some minor editorial changes were made for clarification purposes and some policies were renumbered for consistency.

The following revisions were made to Book B, Board of Visitors:

Revised two Internal Audit policies to clarify that these are Board of Visitors approved policies:

B.4.3. Institutional Debt (originally E.2.1.)*
B.4.4. Establishing Student Fees (originally E.2.2.)*

Created a new Section 7, Museums and Galleries, to include three Board-approved policies:

B.7.1. Collections Policy (originally D.3.1.)*
B.7.2. Use of Research Materials (originally D.4.1.)*
B.7.3. Collections Management Policy (originally D.4.2.)*

Created a new Section 8, Community Standards, to include the following Board-approved policies:

B.8.1. Sexual Misconduct Policy (originally C.1.1.)*
B.8.2. Bias Offense and Incident Reporting (originally E.3.7.)*

Removed references to the following policies:

E.2.4. Handling Incoming Payments
E.2.9.1. Direct Deposit and Electronic Payment of Net Pay
G.3.4. Recruitment Materials

*While the primary location of this policy has been moved to the Board of Visitors section (Book B), it also will continue to be cross referenced in its original location within the Policy Manual.

The following revisions were made to non-Board of Visitors policies:

Edited E.3.4. Administrative and Professional Faculty Grievance

Edited approval line to say “UMW Board of Visitors”

Edited F.7.1. Student Handbook

Changed policy category to “Presidential Policy”

Edited G.1.1. Alumni Association Articles of Agreement

Changed policy category to “Advancement/University relations”

Edited G.2.3. Gift Acceptance Policy

Changed policy category to “Advancement/University Relations”

Edited G.3.1. Use of University Name, Seal, and Logo

Changed policy type to “Presidential Policy”
Edited history to say “Policy revised with approval by UMW Board of Visitors”

The following non-Board policies were not changed, but were simply renumbered for consistency:

E.2.1. Financial Reporting (Originally E.2.3.)
E.2.2. Handling Incoming Payments (Originally E.2.4.)
E.2.3. Business Meals (Originally E.2.5.)
E.2.4. Disallowed Expenses (Originally E.2.6.)
E.2.5. Gift Giving (Originally E.2.7.)
E.2.6. Reimbursement for Non-Travel Expenditures (Originally E.2.8.)
E.2.7. Travel Policy (Originally E.2.9.)
E.2.8. Direct Deposit and Electronic Payment of Net Pay (Originally E.2.9.1.)
E.2.9. Electronic Communication Devices (Originally E.2.9.2.)
E.2.9.1. Identity Theft Prevention Program (Originally E.2.9.3.)
E.2.9.2. Moving and Relocation (Originally E.2.9.4.)
E.2.9.3. Satisfactory Academic Progression (Originally E.2.9.5.)
E.2.9.4. Policy on Generally Accepted Accounting Principles (Originally E.2.9.6.)
E.3.7. Administration and Professional Faculty Performance Planning (Originally E.3.8.)
E.3.8. Alcohol and Drug-Related Behavior (Originally E.3.9.)
E.3.9. Outside Employment (Originally E.3.9.1.)
E.3.9.2. Non-Instructional Dress Code (Originally E.3.9.2.)

Revised Policy: E.2.2. Cash Handling Procedures

Erika Spivey — Wed, 09 Jan 2013 21:02:20 +0000

The policy on Cash Handling Procedures was revised in December 2012 to update the approved cash handling sites.

You will find the policy in Book E, Administration and Finance, under Section 2, Finance.

View the policy here.

Revised Policy: D.6.2. Faculty Credentials

Erika Spivey — Tue, 08 Jan 2013 16:36:29 +0000

The Faculty Credentials Policy was revised in December 2012 to add the statement below to the “Definition” section of the policy:

A terminal degree (usually a doctorate) is the highest degree awarded in the discipline/field. In some fields, a degree other than a doctorate is considered a terminal degree by practitioners in that discipline. The Master of Fine Arts (MFA) is considered a terminal degree for studio art, creative writing, and theatre production/performance. The Master of Historic Preservation (MHP) is a terminal degree in historic preservation.

You will find the policy in Book D, Academic Affairs, under Section 2, UMW Faculty.

View the policy here.