Chapter 3: Working Conditions
Personnel Records
Two official personnel files are maintained for each faculty member. One, the State Personnel File, is maintained by the Office of Human Resources and is primarily a record of the individual's employment and salary history with the University. The second file, the University Personnel File, is maintained by the Office of Academic Affairs and is primarily a record of the individual's academic career at the University. Lists of the specific items found in both of these files are in Section 3.4 of the Faculty Handbook under "Personnel Records." In addition to these two official files, most departments also maintain an informal personnel file for each department member. This file is open for examination by the faculty member.
The State Personnel File and the University Personnel File are open for examination by the faculty member, the member's department chair, the Dean of the Faculty, the Associate Vice President for Academic Affairs, the Assistant Vice President of Human Resources, and the President of the University. No one else may examine a faculty member's file without the express written permission either from the faculty member or the President. The "letter" of permission is itself made a part of the file.