STATE AND UNIVERSITY CONTRACTS
The Code of Virginia and the regulations set forth by the Division of Purchases and Supply require that certain goods and services be procured from designated state agencies, non-profit vendors and state contracts. Below are just a few of the mandatory contracts from which The University of Mary Washington purchases regularly. To find out if the items you need to purchase are on a mandatory state contract, please visit the Virginia State Contracts page in eVA.
Central Storeroom - internal supplier of paper, envelopes and certain office or classroom supplies. See Campus Stock for a complete list of available items.
Virginia Correctional Enterprises (VCE) - mandatory source for furniture, name plates and and some clothing and printed items. View the VCE Catalog for a sample of available items. Contact Purchasing for pricing and availability or additional information.
Virginia Department of Highways - mandatory source for vehicle purchases. Contact Purchasing for information. For guidelines on car rentals, see Accounts Payable.
Virginia Industries for the Blind (VIB) - mandatory source for writing instruments. See the VIB website for descriptions and images of available items. See the VIB Price List for current pricing and quantity restrictions. VIB items are available through the Supply Room's punch-out catalog in eVA.
If a mandatory source is unable to supply the goods you require, you must obtain a release from that vendor before obtaining goods from an alternate source. Please contact Purchasing to begin the process to obtain a release. A copy of the release, if approved by VIB or VCE will be forwarded to your for your file.
Purchasing will need:
- a complete description of the item(s)
- quantity
- manufacturer name and model if applicable.
In addition to these mandatory contracts, Virginia also has numerous optional contracts from which UMW may purchase goods and services. The advantage to making purchases using a State contract is that prices have already been pre-negotiated to achieve the best quality for the best value. Vendors that have been awarded State contracts also have registered in eVA, therefore, placing an order is quick and easy.
Below is just a small sample of some optional contracts available. For a complete list please visit the Virginia State Contracts page in eVA. Vendors with an asterisk (*) have PunchOut Catalogs in eVA.
| Good or Service | Vendors | Contract Number |
| Office Supplies | Corporate Express* |
6150402-50VAPP |
| Art Supplies, Crafts and Games | S&S Worldwide | E194-165-07 |
| Moving Services | Kloke Transfer | MOVING SERV |
| Furniture (must obtain VCE waiver) | Blockhouse Furniture | 41066-60 |