Virginia's Total e-Procurement Solution
eVA is a web-based e-Procurement tool that was designed for, and is used by, all agencies in the Commonwealth of Virginia . It is designed to facilitate, integrate and streamline the entire procurement process from consumer to supplier and back.
Partnered with the new Banner ERP system recently implemented at UMW, together eVA and Banner will serve as a one-stop solution for all purchasing and finance functions.
To obtain access to eVA, you will need to complete the forms below and attend Purchasing Training.
eVA Forms:
The eVA Emall Workbook is a comprehensive training manual developed to provide instruction on the following topics:
- Entry procedures for Direct Orders and Change Orders
- Approval flow
- Punch-Out Catalog orders
- eVA account preferences and set-up
- Entry procedures and reconciliation for Purchase Card Orders
Do you need to update the expiration date on your Pcard? |
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| Updating pcards is EASY! If you've been instructed to update the expiration date for your PCard, log in to eVA and click the Preferences link on the black bar at the top of the Knowledge Center portal. Next click on the Manage Pcard option. Then click the underlined PCard Alias. When your pcard information displays, change the Expiration Date and click Submit. This change will take effect the following day and will be available when you Create a Requisition. |
eVA Exceptions:
There are some exceptions to the required use of eVA to purchase goods or services. These exceptions are outlined in the APSPM manual section 14.9 and include, but are not limited to
- Advertisements (newspaper, magazine, radio, television)
- Membership dues in professional organizations
- Conference registration fees
- Honoraria
- Entertainment (guest speakers, lecturers, musicians, performing artists)
- Accreditation fees and academic testing services
- Public Utilities
- Over-the-counter purchases made at the vendor's location and picked up by the cardholder
- Revenue contracts such as Food Service operations (Sodexho)
- Government -to-government purchases except those made from mandatory sources
- Travel expenses
If you have any questions about eva exemptions, please contact the Purchasing staff.