Calendar Collaboration
Post a Meeting > Perform a Busy Search > Accept an Appointment
Post a Meeting and Notify Multiple Users
To post a meeting and notify multiple users:
- Select the desired date and time in the calendar.
- Click the New Appt button (
) in the Tool bar.
The Appointment To window will display with the From, Start Date, and Time fields automatically filled. By default, the From field should hold your name. If you are acting as a proxy and managing someone else’s calendar, it will hold their name. Always check this field to be sure you are in the appropriate calendar.
In this window you can choose who you would like to notify—the Address Book is available to help in finding email addresses. Notice that your email address is automatically included in the Send To list. You can also enter the Subject and Place, change the Start Date and Time if desired, and establish the appointment Duration.
Perform a Busy Search
Before sending the appointment, you may want to determine the availability of those who you have invited to the meeting. To do this, click the Busy Search button in the Tool bar.
The window that displays allows you to check all of the invitees schedules. Notice the Color Key at the bottom of the window—it looks like Mr. Lamb is Available! Click OK when you are finished.
When you have completed all of the necessary fields, click the Send button (
) located in the upper left of the Appointment To window and then close the window.
Accept an Appointment
The meeting will not automatically be posted in your calendar because you are one of the invitees.
You will receive an email notifying you of the meeting, and you will need to accept the invitation in order for it to be posted in your calendar. To do this, open the email and click the Accept button (
) in the Tool bar. Check your calendar to see that the meeting has been posted in the desired date and time.