Official withdrawals from academic courses occur through the UMW Office of the Registrar. If you are planning to withdraw from all courses in a semester, please contact Susanne Tomillon, Office of the Registrar, at (540)654-1259 or firstname.lastname@example.org for full withdrawal procedures.
If the total course withdrawal takes place before the semester has begun, or if the student has taken a full-semester leave of absence, the estimated financial aid for that semester will be cancelled, therefore not applied to the student’s University account.
Students must be enrolled at least half-time (undergraduate-6 credits, graduate 5 credits) to receive federal (excluding the Federal Pell grant), state, or institutional financial aid.
Federal Direct Student Loans
Direct Loan Exit Counseling
Federal Loan Exit Counseling is required by the Federal regulation for all students that withdraw, graduate, or drop below half-time enrollment. It helps student’s understand their rights and responsibilities as a student loan borrower, and provides helpful tips to help students manage their loan repayment.
Return of Federal Funds
Per federal regulation, UMW is required to calculate the amount of federal funds that must be returned to the loan lender (U.S. Department of Education). This Return to Title 4 (R2T4) calculation is based on the amount of days that the student was enrolled in the semester, as well as the students earned institutional charges.
In most cases, the grace period of a federal student loan is six months. This means that repayment will not begin until six months after graduation. One exception is the Federal Perkins Loan, which has a nine month grace period. During the grace period, it is important to contact your federal loan servicer to choose the payment plan that fits your needs best.
Loan Lender v. Loan Servicer
The loan lender is the organization that initially made the loan. For Federal student loans, the loan lender is the U.S. Department of Education. The loan servicer is the ‘middleman’. They will collect payments, respond to customer service inquiries, and perform other administrative tasks associated with maintaining a federal loan. The loan servicer agency can be viewed by students by logging into the National Student Loan Database (NSLDS).
If a student does not contact their loan servicer prior to the end of the grace period, they will automatically be enrolled in the 10-year Standard Repayment Plan. However, there are a variety of other plans that may suit the student’s individual financial status better, including several Income-Based repayment plan options.
Return of State Funds
The return of funds to state grants (Virginia Guaranteed Assistance Grant, Virginia Commonwealth Grant) is also based on the federal R2T4 calculation.
Return of UMW Merit Based Scholarships and Endowed Scholarship Funds
Return of these funds is determined by program guidelines or individual circumstances.