As of June 11, 2021
Use of Indoor/Outdoor Facilities
In addition to the ongoing pandemic, UMW’s campus will undergo a major utility project in Summer 2021. With these two challenges, the use of campus will be significantly restricted compared to previous summers.
All classrooms will maintain the same occupancy limits established for the 2020-2021 academic year. Adherence to an 8×8 foot per individual constraint will be maintained for summer classrooms, labs, and meeting spaces. Spaces that will be in use and need to have lines redrawn should be provided to Facilities by the Building Coordinator or responsible employee via the work order system.
Training on UMW’s policies and procedures as they relate to COVID has been essential in mitigating the spread of COVID-19 on our campus. While most individuals who will utilize UMW’s campuses in the summer have been here for the 2020-2021 academic year, there will be new students and guests who are unfamiliar with established protocols.
Impact of Vaccines on Policies and Procedures
Students who access campus during Fall semester 2021 are required to be vaccinated. All faculty, staff, and guests who physically utilize any of UMW’s campuses or properties are strongly urged to be vaccinated.
Faculty and staff who submit their vaccination documentation to Human Resources will be exempted from completing the Eagle Health Journal as well as quarantining if exposed to a positive COVID-19 case.
Due to constraints because of COVID and the utility project, available on-campus housing will be limited. The only groups that have been approved for on-campus housing are the Student Transition Program (STP), Summer Science Institute (SSI), Jepson Scholar program, and the Orientation staff. There will also be extended-stay housing for athletic teams in tournament play and for out-of-state students who need to get their second dose of the vaccine prior to their departure.
Residence Life and Housing has also reviewed and approved petitions to remain on campus from individuals who have an extraordinary circumstance preventing them from having other viable housing options. Approvals were made based on nature of petition as well as space availability.
With the exception of STP, which will reside in Arrington Hall, all individuals and groups approved for housing will reside in Eagle Landing. Every effort will be made to place students in a room of their own, unless the individual requests a roommate, who mutually agrees to the arrangement. All students will be charged the double rate associated with their assigned residence hall.
Quarantine and Isolation
Students who are part of a sponsored program will be asked to return home if they test positive for COVID-19 or are identified as a close contact. STP, in particular, is only a two-week program and a need to isolate/quarantine would prevent them from participating in any part of the program.
A number of apartments in Eagle Landing will be set aside for quarantine and isolation purposes. If a student does not have a roommate and can remain completely separate from other individuals, they may complete their isolation or quarantine period in their assigned space. If complete separation is not possible, they will be temporarily relocated to an isolation/quarantine space.
Support of any students in isolation/quarantine will be a collaborative effort between the COVID Care Coordinator and the Residence Life team. Dining Services will prepare and deliver meals to students for the duration of their isolation/quarantine period.
Sodexo will provide summer meal plans and/or catering contracts to all approved groups and residential students as they have done in past summers. Students not part of a group who want a meal plan can request one through dining liaison Chris Porter. Any dining closures when food will not be served need to be clearly published at the time that meal plans/catering contracts are signed.
Sodexo will offer daily pre-ordering as the primary option for meals. Instructions for ordering meals will be sent out by the dining liaison. No in-person dining will take place. Students will pick up dinner, breakfast, and lunch at dinnertime. There will be no meal preparations on Saturdays and as such, weekend meals will be picked up on Friday evening. Catered meals should be individually packaged; buffet set ups are prohibited.
Sodexo will also provide any meal needs for students in quarantine and isolation (Q/I), regardless of whether the resident is confined to his/her permanent assignment or a designated Q/I space. Q/I meals will be coordinated through Chris Porter or designee and delivered to Eagle Landing by Sodexo personnel.
Entry testing for residential students
Entry testing for summer 2021 will be conducted during the spring semester’s exit testing dates for students moving from a spring residential assignment. Students who will be residing on campus for the duration of the summer were instructed to sign up for testing on Friday, May 7. Residential groups moving in later need to work with the testing team to create an entry testing plan to ensure students test negative before gaining access to university facilities.
Prevalence testing will be conducted every Tuesday and Thursday (11:30 a.m.-2 p.m.) beginning the week of May 17 by the Department of Athletics utilizing the BinaxNow rapid antigen test. All testing will take place on the floor of the Andersoen Center.
All students who have in-person class, labs, meetings, or research will be required to be tested each week that they are engaged in summer work. All rosters of classes, sponsored groups, and student employment need to be sent to Debra Schleef. A dynamic list of active, in-person students will be provided by Debra with indivividuals’ schedule and length of time on campus. A list of no-shows will be sent by Athletics to Chris Porter and Stefanie Lucas-Waverly for follow up.
PCR test follow up will be conducted when the Student Health Center is open. During the month that the Student Health Center is closed (July 10-August 9), all positive tests through the BinaxNOW will be treated as accurate and the student will need to isolate for ten days. Students who have had a documented, confirmed case of COVID in the last 90 days, have fully recovered, and are asymptomatic may be exempt from testing. This exemption must be reviewed and approved by the COVID testing coordinator. Students who are vaccinated and have had their documentation verified by the Student Health Center are also exempt from prevalence testing.
Staffing of the testing site will consist of athletic trainers and staff volunteers. Tests will also be available to the staff working the testing site. Contact Tracing will be conducted by the Monitoring and Tracing team.
Student Health Response
The Student Health Center’s clinical staff is only on contract for eleven months out of the year and, as such, SHS will be closed from July 10-August 9. During this time, students who exhibit COVID-like symptoms should contact the Student Health Center and the administrative staff will direct the student to the nearest Urgent Care Center or Mary Washington Hospital. Transportation can also be arranged. Students who become ill on the weekend or evenings should contact Residence Life and Hosing staff or UMW Police for guidance and assistance.
Individuals in quarantine/isolation will receive daily check-ins by the COVID Care Coordinator, or designee, and be referred as needed to a medical facility.
Eagle Health Journal
Daily completion of the Eagle Health Journal will be required of any student who will be physically on campus during any point of the summer unless vaccination documentation has been submitted to and verified by the Student Health Center. All students registered for class, on-campus housing, research, and employment will be required to complete daily attestation.
All faculty and staff will continue to receive the invitation to the Eagle Health Journal and be expected to complete it daily unless they have submitted vaccination documentation to Human Resources.
Use of University Vehicles
To maintain appropriate social distancing, use of university-owned vehicles will be limited to single-use occupancy. Van requests for transport of students will not be approved during Summer 2021.
The fitness center continues to present unique challenges as UMW balances COVID mitigation with wellness. In order to ensure that anyone utilizing the fitness center is captured in the master roster for testing and daily attestation, only students registered for in-person classes/research/student employment, are part of an approved group, or approved to live on campus during the summer will be granted entry. The fitness center staff will be provided an up-to-date list of eligible students by Debra Schleef.
Due to the major utility project on campus, it is recommended that employees continue to work remotely until the end of June if their positions and departmental needs allow for it. Supervisors and department chairs/directors will have discretion in determining who should return to work on campus in order to meet departmental objectives. Conditions on campus will be monitored and further guidance will be provided as the summer progresses.