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The Proposal
The Alternative Model Proposal 

 

Moving to university status:

Assessing the opportunities and demands, ordering priorities,

and safe guarding existing strengths.

Commission on Colleges
of the
Southern Association of Colleges and Schools
Re-accreditation Self-Study Proposal using the Alternative Model
 

September, 2000

Approved by SACS October 31, 2000

 


Table of Contents

Documentation of Threshold Requirements: The Compliance Proposal
Introduction to the Strategic Topic Section
History and Development of the Institution
Moving toward University Status
Goals of the proposed self-study
Approach to the Study
Research Questions
Assumptions guiding the study
Self-study Committees and Support
Research Methods
The time-line:
The Consultation team and proposed follow-up efforts

Appendix 1: MWC Student Profile Fall Semesters from 1980 to 1999

Appendix 2: Mary Washington College Mission Statement

Appendix 3: James Monroe Center's Mission Statement

Appendix 4: MWC Board of Visitors Resolution

Appendix 5: SACS Self-study Committee Members and Committee Charges

 

Introduction

A reading of the Commission on Colleges of the Southern Association of Colleges and Schools' (here in referred to as SACS) "Handbook for Institutional Self-Study: the Alternative Model" suggests that a successful applicant is required to: 1) document compliance with four threshold requirements, and 2) develop a proposal for the Strategic Topic that the institution wants to pursue. This part of our application is focused on the latter, the Strategic Topic, which in our case is the move from a college to a university. The first section of this document is a brief history of Mary Washington College. The second section explains how we have come to this particular juncture in the institutionís development and to the current strategic topic. The third section is a list of the goals of the study. The fourth section describes the proposed approach to the study, including the research questions we plan to answer, the assumptions that will guide and direct the investigation, the studyís infrastructure including the human resources involved in the study, the methods to be used in the study, and a proposed timeline. The fifth section outlines the use of the consulting team and delineates a follow-up plan that will include an assessment of the planning effortís success.

 

History and Development of the Institution

The College was founded in 1908 as the State Normal and Industrial School for Women in Fredericksburg. It was renamed Mary Washington College in 1938, after having undergone a transformation from a teacherís college to Virginiaís public liberal arts college for women. In 1944, Mary Washington College became affiliated with the University of Virginia as its womenís undergraduate arts and sciences division. In 1970 the entire University became coeducational and in 1972, by action of the General Assembly of Virginia, the College became an independent, state-supported liberal arts college for women and men, with its own governing board. In 1978 the College added to its traditional residential B.A. and B.S. degree programs, two new degree programs for part-time commuting adult students, the Bachelor of Liberal Studies and the Master of Arts in Liberal Studies. Then, in 1999, the Collegeís James Monroe Center for Graduate and Professional Studies opened its doors on a new campus across the Rappahannock River from Fredericksburg in Stafford County.

Although it still serves a number of part-time commuting adult students (B.L.S. and M.A.L.S. programs together currently enroll between 400 and 500 students), the original campus in Fredericksburg focuses primarily upon full-time undergraduates, the majority of whom live on campus (see MWC Student Profile, Appendix 1). All of its degree programs are based heavily in the traditional arts and sciences. Highly selective and with an emphasis on academic quality, the B.A. and B.S. degree programs of the College attract students from all areas of Virginia, particularly the urban areas of Northern Virginia, Richmond, and Tidewater. In addition, approximately thirty percent of the on-campus resident students are from other states and foreign countries, with the largest population coming from Southern, Middle Atlantic, and New England states. Total current enrollment on the Fredericksburg campus approaches 3,800, and it is intended that this number will never exceed 4,000.

The new James Monroe Center of the College is designed to be academically independent of the Fredericksburg campus. It has a pronounced high-tech focus and caters to the local adult population within commuting distance. It strives also to address the manpower training needs of local businesses and industry, as well as those of nearby school districts and local government jurisdictions. It offers both degree and non-degree instructional programs in various professionally oriented fields of study at the baccalaureate and masterís level. Its baccalaureate degree programs are "degree-completion" programs offering only upper level undergraduate courses. It offers no arts and sciences courses at all. Enrollments at the James Monroe Center in its first year of operation were relatively small (between 200 and 300 at "census date" in November, 1999). But rapid enrollment growth is expected, including enrollments in two newly-approved masterís degree programs (in business and in teacher education). There will be no cap placed upon enrollments on the James Monroe campus, and it is anticipated that one day in the not-too-distant future its enrollments will exceed that of the Fredericksburg campus.

Currently the Collegeís mission statement (see Appendix 2) is focused primarily on liberal arts programming on the Fredericksburg campus. The mission statement was revised in 1992, to include being "sensitive to the educational needs of the growing population within its commuting region." The statement further discusses the development of the "James Monroe Center for Graduate and Professional Studies (located at a new campus in nearby Stafford County)." The current mission statement makes it clear that "Pursuant to its own distinctive mission, the James Monroe Center is designed to offer programs appropriate to the regionís economic development needs and to provide educational opportunities for the personal life-long learning and professional advancement objectives of the citizens of the region." This mission is very distinct from the mission of the Fredericksburg campus, in fact the James Monroe Center has elaborated its own Mission statement which is presented in Appendix 3. Now that the new campus is up and running, it is time to revisit both mission statements, with an eye toward the projected growth at the new campus and toward increasing clarity regarding the independent functioning of the two campuses.

 

Moving toward University Status

It is apparent from the foregoing sketch of institutional history and from the two distinct mission statements that Mary Washington College is an institution in transition. For many years the College concentrated single-mindedly and almost exclusively upon "liberal education" in the arts and sciences for eighteen-to-twenty-two year old traditional full-time residential students. That part of the mission is at the core of what transpires today on the original Fredericksburg campus, and it dominates the academic culture on that campus. But beginning in the early nineteen eighties, the College began slowly to expand its part-time adult student enrollment and evolved an office of "graduate and continuing education" to look after that clientele and also to develop non-credit programming in response to the demands of a growing local population and business community. By the early nineties, formal plans were in place to develop a second campus which would focus exclusively upon serving the continuing education needs of the greater Fredericksburg commuting region, and at the same time return the original campus essentially to its historic agenda of traditional liberal arts education. The two campuses would have very different agendas, and they would need to operate with a considerable degree of autonomy, one from the other.

In the fall of 1997 a very broadly representative (faculty, students, staff, alumni, governing board, foundation board, local community) task force was created by President Anderson to look at the implications of opening the new campus, especially with respect to institutional image, and to recommend a name for new campus. The task force recommended, among other things, that the institution "move toward university status," and call the new campus the James Monroe Center for Graduate and Professional Studies.

In September 1998, bearing in mind the task force recommendations and anticipating a new level of institutional complexity that would come with the opening of the new campus the following fall, the Collegeís Board of Visitors adopted a resolution officially committing the College to seeking university status. It also proposed using the SACS "alternative" Self-Study mechanism as the vehicle for accomplishing the strategic planning and decision making that "becoming a university" would require. The full text of the Board of Visitorsí resolution adopting this course of action is presented in Appendix 4.

In July of 1999, in his annual message to faculty and staff about matters to bear in mind and refer to during the upcoming academic year, the Vice President for Academic Affairs and Dean of the Faculty reminded everyone about the Boardís September resolution, proposed a time line for the upcoming SACS self-study, set forth some issues that would need to by addressed by an "alternative model" self-study which would focus upon moving to university status, and sought faculty input.

During the 1999-2000 academic year, plans for the alternative model self-study progressed. In February, a Self-Study Director was named and a committee structure was proposed. An "issues" list evolved reflecting input from the College community. In the late spring a steering committee was named and met to flesh out the composition of each of the proposed self-study committees. In July, at its annual summer retreat, the Board of Visitors reviewed the up-date of self-study planning as it stood at that point.

At the very beginning of the 2000-2001 academic year, in August, the Steering Committee, in a retreat with President Anderson, received its formal self-study "charge" and put final touches on the actual plan for the alternative model self-study, which follows. The Board of Visitors approved this plan for submission to SACS at their first regularly scheduled meeting of this year on September 22-23, 2000.

 

Goals of the proposed self-study

The plan is to use the SACS Alternative Self-Study Model to define a development and transition plan that will move Mary Washington College to "university status" and allow for the development in the future of additional schools and colleges. The goals of the proposed study, as outlined in the title of this proposal, are:

  • To assess the opportunities and demands associated with a move to university status,

  • Define administrative and resource changes required to support the move to university status and to provide support for any proposed changes.
  • Propose possible new programming, including additional colleges, graduate and undergraduate programs.
  • Propose enhancements to existing programs.
  • Define resource development needs and opportunities.
  • To define priorities, and

  • Define a timeline for implementation of needed changes in administrative systems, and resource allocation
  • Define a timeline for implementation of enhancements and new programs
  • Define a timeline for resource development
  • Assure that development occurs in ways to maintain the reputation for faculty and academic excellence and quality in higher education
  • Assure that development occurs in ways that meet the educational needs in the region.
  • To safeguard existing strengths as the institution grows to meet the educational needs in the region.

  • Assure that faculty and academic excellence and quality remain at the forefront of all development efforts.
  • Assure that the strengths, character and image of the Fredericksburg campus are maintained.
  • Refine mission statements to assure appropriate focus, allowing for future development on both campuses.
 

Approach to the Study

Although the effort certainly will develop over time and does not yet have its final shape, much of the studyís infrastructure is already in place. The study will be highly participative, involving stakeholders in the design of the research; using surveys, questionnaires, focus groups, and individual interviews to gather input from appropriate constituencies; and involving these same constituencies in the analysis and interpretation of the resulting data. To manage the process and further develop the research questions, a set of committees has been established and they have begun meeting. The definition of the committee structure was in part driven by the development of an initial set of research questions. Providing answers for the research questions will be one way in which the completed Self-Study may be assessed.

 

Research Questions

Although they do not yet necessarily constitute a final list, here are the questions we currently believe are at the heart of the matter.

In light of "university status," what changes should be made to the institutionís Mission Statement?

What new degree programs, graduate and undergraduate, should be developed, and what organizational entities (centers? schools? colleges?) should be created to deliver them? Should new degree programs be considered for the Fredericksburg campus as well as for the James Monroe campus?

In what ways and to what extent will the two "semi-autonomous" campuses be truly independent, and in what ways will they be interconnected? What new functions and policies need to be developed for each campus and for the university as a whole? Specifically how can these questions be answered for the following areas:

  • administration and organization
  • appropriations, budget and resource allocation
  • facilities management
  • information technology, networks, and instructional technology
  • institutional relations, development, and alumni affairs
  • curriculum (course duplication, academic credit, program overlap, etc.) 
  • planning, academic program review and assessment, institutional research
  • academic rules, regulations and procedures
  • student records
  • admissions
  • financial aid
  • governance (faculty handbook, etc.)
  • faculty appointments, promotion, tenure
  • faculty benefits & compensation
  • academic staffing
  • library
  • student services (advising, ADA accommodations, career services and internships, etc.)
  • athletics
  • student life and co-curricular student programming
To what extent will separate institutional images and identities for the two campuses be promulgated and maintained?
  • Publications (catalog, admissions materials, handbooks, track-books, etc.)
  • college guides, ratings, etc.
    • commencement ceremonies
  • accreditation
  • What unintended consequences might result from any of the proposed changes, and how might negative consequences be avoided?

    What can be learned from the experience of others? What, for example, has been the experience of other institutions, similar to Mary Washington, which have moved to "university status" in recent years? Are there other institutions, within which exist "semi-autonomous" units, which might serve as models for our new university?

    With respect to all of the above, what are the priorities? What facilities, spaces, and other resources will need to be secured beyond what is currently available or confidently anticipated? What action steps will need to be taken? Who will be responsible for taking each of those steps? What timelines should be projected?

     

    Assumptions guiding the study

    There are a few assumptions that will guide the work of the self-study from the beginning. These are:

      • That this institution is, and will remain, devoted to the pursuit of excellence in higher education, and the delivery of educational services of the highest quality.

      • That the current strengths of the institution will be safeguarded and, where possible, enhanced.

      • That the Fredericksburg campus will remain an academically self-contained, selective, primarily residential, undergraduate college of arts and sciences, with its own faculty and governance system, independent of the academic units on the James Monroe campus.

      • That the long-standing enrollment cap of 4,000 (headcount) on the Fredericksburg Campus will remain in place indefinitely.

      • That no matter what names are eventually decided upon for the institution and its various parts, the name "Mary Washington College" will be prominently preserved.

      • That with the establishment of the James Monroe Center for Graduate and Professional Studies and the second campus, this institution has committed itself to becoming a "university".

      • That the addition of baccalaureate and post-baccalaureate professional degree programs, already begun at the James Monroe Center, will continue into the future.

      • That the newly initiated and future academic programs at the James Monroe Center will be independent of the established academic programs, faculty, and governance system of the Fredericksburg Campus.

      • That program development and enrollment growth at the James Monroe Center will move forward without any pre-established limits or enrollment caps.

     

    Self-study Committees and Support

    The "strategic topic" facet of the self-study, as currently structured, will use eight committees to explore these questions. A ninth committee will be devoted to the criteria compliance facet of the self-study. The eight committees are briefly described in and appendix to this part of our application. The Compliance Committee will function independently. The eight committees will be chaired by Mary Washington College faculty, or in one case by an administrative staff member, and will include the variety of constituents that are directly concerned with the issues being addressed by the committees. As currently structured, the committees directly involve 33 faculty members, 32 administrators/staff members, 10 students, a member of the Mary Washington College Board of Visitors, a member of the Mary Washington College Foundation, two College alumni, and two representatives from the local Fredericksburg community. A list of the committees, including the associated charges, members, and specific areas to be covered, is presented in Appendix 5. In addition to the resource allocation evident in the numbers of faculty and administrators involved in the committees, the self-study director has been given a three-course-per-semester load reduction, moved to a temporary twelve month assignment, provided with dedicated office space and given financial support to include a part-time administrative assistant. The budget also includes support for additional computer equipment, travel, and meeting expenses.

     

    Research Methods

    As mentioned earlier, the self-study will use a variety of methods. Initially we are collecting various in-house documents appropriate to the research questions being explored by the various committees. We plan to identify other schools that have gone through similar transitions and conduct phone interviews with key personnel and to conduct site visits to those schools deemed most useful to our study. During the first academic year, all committees have been charged to do any archival research that will help them further develop research questions and to develop appropriate methods to address those questions.

    The research questions and the associated methods will be coordinated through the Steering Committee to help develop joint efforts where appropriate, e.g. a single alumni survey or series of focus groups covering questions from several committees. Data collection methods are anticipated to include archival sources, surveys, focus groups, and individual interviews. The process will be iterative in some cases, with the results of the data collection efforts being "fed back" to appropriate constituencies for elaboration and clarification. The Mary Washington College Board of Visitors, the Mary Washington College Faculty Senate, and the James Monroe Academic Council will be kept abreast of developments as the study progresses. Meetings with other constituencies, e.g. the Student Senate, or the Commuting Student Association, will occur when appropriate. A variety of other communication methods will be used to communicate with the students and alumni. A web page with an on-line discussion forum has already been established allowing interactive communication with the entire College community (http://departments.umw.edu/sacs/www/Index.html). Articles about the study will appear in the campus newspaper and the alumni magazine as the study progresses.

    While most major data collection efforts will occur during the Summer and Fall of 2001, some committees may have to begin data collection earlier. We currently anticipate having the data collection phase, including any iterative efforts, completed by the end of the Fall semester 2001, with analysis and report writing beginning in the Spring of 2002. Final editing will occur in the fall of 2002, with the anticipated site visit by the consultation team occurring in the Spring of 2003. Below is a timeline describing the work of the study.

     

    The time-line:

    The following is a brief initial outline of the tasks and the time-frame associated with each milestone in the self-study effort.
     

    Self-Study director named February, 2000
    Letter to President Anderson from SACS calls for formal initiation of Self-Study process April, 2000
    Mary Washington informs SACS Commission on Colleges that it intends to pursue an "alternative" self-study May, 2000
    Self-Study committee chairs identified and committee make-up established by Steering Committee Apr-June, 2000
    Proposal drafted for "alternative" self-study, with input from Self-Study Steering Committee and Board of Visitors (retreat) Summer, 2000
    Final proposal for "alternate" Self-Study approved by Board of Visitors and submitted to SACS September, 2000
    Self-Study committees frame issues, spell out objectives design & print survey instruments, assemble existing documents
    Academic Year,
    2000-2001
    Alternate Self-Study proposal acted upon by SACS November, 2000
    Kick-off visit by SACS staff liaison - Dr. Jack Allen Early, 2001
    Self-Study committees administer surveys, collect, organize, and analyze institutional data, draft committee reports
    Academic Year,
    2001-2002
    (A Board of Visitors committee prepares recommendations for the President regarding a name change and seeking "university status" from the Virginia General Assembly)
    (Fall, 2001)
    (Mary Washington College seeks General Assembly approval for "university status" and name change)
    (Spring, 2002)
    Self-Study Report assembled and edited Summer, 2002
    Draft Report reviewed, revised, and finalized Fall, 2002
    Final Report approved by Board of Visitors and printed December, 2002
    Printed Report submitted to SACS January, 2003
    SACS teams visit  Spring, 2003
     

    The Consultation team and proposed follow-up efforts

    The Consultation Team:   At this early point in the work it is difficult to identify the skills and expertise we will look for on the Consultation Team. We believe that we will want someone who is very experienced with educational programming for part-time adult students, someone who has some experience with distance learning programming, someone with experience in institutions that have made similar developmental transitions, and perhaps someone representing professional accrediting bodies like AACSB. We hope their experience and objectivity will allow them to critically review the proposed changes to the institution, and then recommend changes to the plan, help us prioritize our efforts, and point out potential pitfalls or hazards we are likely to encounter as we implement the proposed changes.
    As we move forward in this effort, the expertise desired on the Consultation Team, and details about the nature of the consultations needed, will become better defined. We would like to reserve an opportunity to address these questions more fully at a later time.

    Follow-up Efforts:  The success of this effort will be difficult to ascertain in the short term. However, we expect that the first measure of success will be a review of the research questions posed and subsequently answered. We expect to have a list of prioritized steps for implementation of the recommendations stemming from the self-study committees and from the SACS Consultation Team with appropriate delegations and timeframes. This prioritized list will be compared to the list of research questions presented in this proposal and with additional lists of questions developed as the study progresses. A second early measure of the success of this effort will be the acceptance of the plan by the Mary Washington College Board of Visitors, the faculty on both campuses, and by the SACS Consultation team.

    Long term follow-up of the implementation efforts will be tracked, managed, and measured by the Office of Planning, and Institutional Research, or its "university" successor. This office is currently in charge of putting in place and monitoring institutional effectiveness efforts and measures.

    This study is occurring at a very opportune moment. The region is growing rapidly. With this rapid growth come significant changes in the educational needs of the region, and the demand for very different programs and services from schools in the region. During our last self-study, a new campus was envisioned, one specifically designed to meet the educational needs of the growing number of working adults in the region. A little over a year ago the first building on the new campus opened its doors, and the new enterprise already shows much promise. With that promise come new challenges. The culture of the Fredericksburg campus, while ideal for the traditional 18 to 22 year old residential liberal arts student, does not fit the needs of the growing numbers of part-time non-residential adult students interested primarily in educational programming focused on their professional aspirations. The flexibility required to meet the new demands at the Stafford campus is at odds with established traditions that have served the Fredericksburg campus well. The current infrastructure is experiencing the effects of both the growth and the cultural differences. It is time for us to develop the requisite infrastructure and programming that will allow these two very different campuses to flourish, each in its own way. We believe that this can best be accomplished within a new "university" structure. We hope that the proposed application of the alternative self-study model will provide us the opportunity to carefully plan this next step in our ongoing efforts to pursue educational excellence in all of our programs, as well as to better meet the educational needs of this region.

     

    Appendix 1: MWC Student Profile Fall Semesters from 1980 to 1999

    Fall Headcount FTE Full-time Part-time Residential Commuter
    1980 2628 2321 2151 477 1773 855
    1981 2725 2441 2257 468 1851 874
    1982 2925 2546 2351 575 1880 1045
    1983 2990 2637 2375 615 1876 1114
    1984 3034 2639 2439 595 1964 1070
    1985 3175 2699 2479 696 1982 1192
    1986 3192 2777 2490 702 1996 1196
    1987 3352 2934 2634 718 2055 1297
    1988 3427 2996 2728 699 2093 1334
    1989 3553 3112 2763 770 2026 1507
    1990 3744 3310 2982 762 2162 1582
    1991 3779 3336 3007 772 2118 1661
    1992 3696 3225 2935 761 2104 1592
    1993 3791 3294 2997 794 2139 1652
    1994 3727 3239 2983 744 2110 1617
    1995 3755 3226 3013 742 2059 1696
    1996 3745 3268 3047 698 2034 1711
    1997 3840 3335 3080 760 1990 1850
    1998 3806 3355 3104 702 1976 1830
    1999 4000 3472 3233 767 2105 1895
    Comparisons % change % change % change % change % change % change
    1999 v. 1990 +6.8 +4.9 +8.4 +0.7 -2.6 +19.8
    1999 v. 1998 +5.1 +3.5 +4.2 +9.3 +6.5 +3.6
     

    Appendix 2: Mary Washington College Mission Statement

    The current official mission statement of the College, as it appears in the College Catalogue, the Faculty Handbook, and elsewhere, is as follows:

    Mary Washington College, as a predominantly residential and primarily undergraduate, limited-enrollment institution of the liberal arts and sciences, is distinctive within the Virginia system of higher education. Emphasis upon excellence in the pursuit of liberal learning has traditionally been at the core of the Collegeís educational philosophy. Commitment to this concept will continue in the years ahead.

    The College maintains that a broad liberal education?that is, one based upon freedom of inquiry, personal responsibility, and intellectual integrity?is the best preparation for citizenship and career. Thus the goal of the instructional and experiential program is to offer to students courses of study and co-curricular opportunities which together provide them with a sound general education, enhance their understanding of their responsibilities as citizens in the broader community, and develop the skills necessary for creative and productive lives.

    Toward the achievement of those goals, the College requires its undergraduates to pursue broad studies in the arts, the humanities, and the sciences as a necessary supplement to concentration in a particular field. Moreover, consistent with the principles of liberal learning, the College places high value upon cultural diversity and global awareness, and seeks through its curricular offerings to reflect that diversity and promote that awareness.

    The College regards the provision of high-quality instruction as its most important function. The role of faculty research and scholarly endeavor in this context is to maintain the vitality of teaching, and, accordingly, the College encourages such research and scholarship. Furthermore, it especially encourages the participation of undergraduates in research.

    Mary Washington College is sensitive to the educational needs of the growing population within its commuting region. To address such concerns it has established undergraduate and graduate degree programs designed especially for adult part-time students and has developed a number of public service activities to assist in meeting special community needs.

    In response to accelerating demographic changes that have increased the demand for educational services within the region, the College has developed the James Monroe Center for Graduate and Professional Studies (located at a new campus in nearby Stafford County). Pursuant to its own distinctive mission, the James Monroe Center is designed to offer programs appropriate to the regionís economic development needs and to provide educational opportunities for the personal life-long learning and professional advancement objectives of the citizens of the region.

     

    Appendix 3: James Monroe Centerís Mission Statement

    The current official mission statement of the James Monroe center for Graduate and Professional Studies, as it appears in the their Academic Catalogue is as follows:

    The Stafford Campus of Mary Washington College supports regional economic development and personal life-long learning and professional advancement through quality full-time and part-time educational programs and appropriate ancillary services. With upper-level undergraduate courses in job-related professional and technical areas, it offers baccalaureate degree completion programs to supplement regional community college education. For area workers and professionals with baccalaureate degrees, this campus offers post-baccalaureate certificate programs and masters degrees, including programs developed through partnerships with other institutions and by cooperative agreements with Virginiaís public research universities. Professional certification/re-certification programs, individual professional development courses, and continuing education courses and seminars are also offered. These programs and courses are provided in a variety of settings (traditional classroom, business-place-on-site, distance learning) and delivered with an emphasis on state-of-the-art information and instructional technology. The composition of the curricula and faculty remains flexible in order to respond to the changing needs of the students and businesses the campus serves.

    The Stafford Campus is, to a degree, administratively and operationally dependent upon the Fredericksburg Campus of Mary Washington College. However, it is academically independent, with its own faculty and its own distinct courses and degree offerings, tailored to the needs of residents and businesses within a commuting radius. None of the courses or degree offerings duplicate or overlap the courses and degree offerings of the traditional residential liberal arts college in Fredericksburg.

    The Campus operates on a schedule consistent with the needs of the adult commuter students, with classes, advising, and other services available during the evening and on weekends as well as during normal weekday business hours. It also provides on-site consultation for business practitioners through the Rappahannock Region Small Business Development Center.

     

    Appendix 4: MWC Board of Visitors Resolution

    UNIVERSITY STATUS/ALTERNATE SELF-STUDY FOCUS

    September 19, 1998

    WHEREAS, the purpose statement of Mary Washington College, a public institution of higher education in the Commonwealth of Virginia, stipulates that the College will meet the rapidly growing educational demands of the Fredericksburg region; and

    WHEREAS, in order to meet this mission, the College must initiate academic programs and add facilities, which in due course will substantially extend beyond the philosophical and physical domain of its core arts and sciences campus in the City of Fredericksburg; and

    WHEREAS, the College in 1999 will inaugurate operations on a second campus in Stafford County under the auspices of its Center for Graduate and Professional Studies, and

    WHEREAS, it is the vision and intent of the Board of Visitors of the College that other additional centers and professional schools will be developed and come into being at the College in the future; and

    WHEREAS, these many endeavors, when achieved, will give the institution characteristics associated with university status;

    NOW, THEREFORE BE IT RESOLVED BY THE RECTOR AND VISITORS OF MARY WASHINGTON COLLEGE that the institution direct its efforts toward the concept of formally attaining university status. Further,

    WHEREAS, the College, with its entire constituent community participating, must prepare itself to make the transition from college to university status in a deliberate, organized, and careful manner, making sure to preserve the programs, name, and distinctiveness of the existing college of arts and sciences; and

    WHEREAS, the Southern Association of Colleges and Schools, in the context of the scheduled reaffirmation of Mary Washingtonís accreditation in 2003, offers the possibility of an Alternate (strategic) Self-Study whereby the College can address "major issues vital to the long-term improvement of the institution;"

    NOW, THEREFORE BE IT RESOLVED BY THE RECTOR AND VISITORS OF MARY WASHINGTON COLLEGE that the College submit its Alternate (strategic) Self-Study application to SACS at the earliest possible opportunity, and that the major issue identified as the focus of the Self-Study be "Moving to university status: Assessing the opportunities and demands, ordering priorities, and safeguarding existing strengths;" and

    BE IT FURTHER RESOLVED that the Self-Study be organized in a way which ensures the significant involvement of all major elements of the Collegeís constituent community (Board, faculty, students, alumni, administrative staff), and that as part of this process, a projected timetable for formal emergence from college to university status be developed.

     
    Appendix 5: SACS Self-study Committee Members and Committee Charges

     

    Steering Committee Chair, Larry Penwell
     

    Meta Braymer, JMC Staff, Ex officio

    Ana Chichester, MWC Faculty

    Steven Greenlaw, MWC Faculty

    Philip Hall, MWC Staff, Ex officio

    Richard Hansen, MWC Faculty Emeritus: Consultant

    Richard Hurley, MWC Staff, Ex officio

    Adrienne May, MWC Faculty

    Joseph Nicholas, MWC Faculty

    Cedric Rucker, MWC Staff

    Ronald Singleton, MWC Staff, Ex officio

    Roy Smith, MWC Faculty

    Brenda Vogel, JMC Faculty

    Roy Weinstock, MWC Staff, Ex officio

    To be named, MWC Student

    To be named, JMC Student

    To be named, Self-Study Report Editor


    The task of this committee is to coordinate the activities of the various SACS committees to assure input from all appropriate constituencies, to conduct needed collaborative research, to analyze and to make prioritized recommendations to the Mary Washington College Board of Visitors regarding the future of the two campuses and the institution as a whole. The committee will develop the institution's strategic plan for long term growth and development of both the Mary Washington and the James Monroe campuses, in a way that fits the higher education needs of the region and that complies with the accreditation criteria of the Southern Association of Colleges and Schools. Specific areas to be covered include: integration and integrity, quality and planís compliance, data collection, conflict resolution, and process management.

     

    Compliance Committee Chair, Roy Weinstock

    This committee will function independently for the majority of its work. The primary task of this committee is to assure that we currently are "in-compliance" with the SACS accreditation criteria. Secondarily, this committee will work with the Steering Committee to assure that proposed changes meet the accreditation criteria. This committeeís work will include assembling the information needed by the SACS Compliance Team during their visit in Spring, 2003. Faculty and staff from both campuses will be involved in this effort as it develops.

     

    University Mission and Image Committee Chair, Steven Greenlaw
     

    Gene Bailey, Community Representative

    Kristy Bartle, MWC Student

    Jenifer Blair, MWC Staff

    Ranny Corbin, MWC Staff

    Terrie Crawley, MWC Alumni

    Jean Ann Dabb, MWC Faculty

    Dori Eglevsky, Board of Visitors

    Alan Heffner, JMC Faculty

    David Cain, MWC Faculty

    Harold Wright, JMC Faculty

    To be named, JMC Student


    In collaboration with the SACS steering committee, and with input from all appropriate constituencies, this committeeís charge is to research, to analyze and to make prioritized recommendations regarding what changes should be made to the institution's Mission Statement, in light of the planned move to "university status", and regarding the extent to which separate institutional images and identities for the two campuses should be promulgated and maintained. Specific areas to be covered include: Admissions, Publications (e.g. catalog, admissions materials, handbooks, track-books, etc.), College guides and ratings, Commencement ceremonies, Accreditation, Planning, Academic program review and assessment, and Institutional research.

     

    New Programs Committee Chair, Brenda Vogel
     

    Mehdi Aminrazavi, MWC Faculty

    Gail Brooks, JMC Faculty

    Meta Braymer, JMC Staff, ex officio

    Phillip Hall, MWC Staff, ex officio

    Pamela Hopkins, JMC Faculty

    Donald Rallis, MWC Faculty

    George Meadows, MWC Faculty


    In collaboration with the SACS steering committee and the input of all appropriate constituencies, to research, to analyze and to make prioritized recommendations regarding what new degree programs, graduate and undergraduate, should be developed at both the James Monroe and Mary Washington campuses, and what organizational entities (e.g., centers, schools, colleges) should be created to deliver them.

     

    Academic Affairs Committee Chair, Roy Smith
     

    Porter Blakemore, MWC Faculty

    Gil Coleman, JMC Staff

    Leah Cox-Hanley, MWC Staff

    Karen Hartman, JMC Staff

    Debra Hydorn, MWC Faculty

    Pat Norwood, MWC Faculty

    Susan Stevenson, MWC Staff

    To be named, MWC Student

    To be named, JMC Student


    In collaboration with the SACS steering committee and the input of all appropriate constituencies, this committeeís charge is to research, to analyze, and to make prioritized recommendations regarding: academic policies and procedures, the related administrative support, and the student services needs, necessary to implement successfully an organizational model supporting the proposed academic programs of both the Mary Washington and the James Monroe campuses. Specific areas to be covered include: academic rules, regulations and procedures, curriculum (course duplication, academic credit, program overlap, etc.), admissions, student services (e.g., advising, ADA accommodations, career services and internships, etc.), Student records, and academic staffing.

     

    Faculty Governance Committee Chair, Ana Chichester
     

    Jim Goehring, MWC Faculty

    Roy Gratz, MWC Faculty

    Lynn Hamilton, JMC Staff

    John Morello, MWC Staff

    Wendy Price, MWC Faculty

    Blair Staley, JMC Faculty

    Jo Tyler, JMC Faculty


    In collaboration with the SACS steering committee, and with input from all appropriate constituencies, this committeeís charge is to research, to analyze and to make prioritized recommendations regarding how faculty governance will be structured on both the Mary Washington and the James Monroe campuses. Specific areas to be covered include: All matters pertaining to the Faculty handbooks at both campuses, such as faculty appointments, promotion, and tenure, faculty benefits and compensation

     

    Administration and Resources Committee Chair, Adrienne May
     

    Rosemary Barra, MWC Faculty

    Sallie Washington-Braxton, JMC Staff

    Gardner Campbell, MWC Faculty

    Dave MacEwen, MWC Faculty

    Steve Stageberg, MWC Faculty

    Rick Pearce, MWC Staff

    Laurie Preston, MWC Staff

    Dana Abbott, MWC Staff

    John Wiltenmuth, MWC Staff

    To be named, MWC Student

    To be named, JMC Student


    In collaboration with the SACS steering committee and with input from all appropriate College constituencies, this committeeís charge is to research, to analyze and to make prioritized recommendations regarding the organizational structure, the administrative support needs, and the resource allocations necessary to implement successfully a fully-funded organizational model supporting the proposed academic programs of both the Mary Washington and the James Monroe campuses. Specific areas to be covered include: administration and organization, appropriations, budget and resources, facilities management, information technology, networks, and instructional technology, planning, academic program review and assessment, institutional research, student records, admissions, financial aid, library, student services (advisingÖ), and athletics.

     

    University Relations and Development Committee Chair, Joseph Nicholas
     

    Tara Corrigall, Past Alumni Board Member

    Liane Houghtalin, MWC Faculty

    Margaret Mock, MWC Staff

    Jeff Rountree, MWC Staff

    Mark Safferstone, JMC Staff

    Ron Singleton, MWC Staff, ex officio

    Rita Stone, MWC Foundation representative

    Cynthia Snyder, MWC Staff

    George Van Sant, Community Representative

    Lea Ziobro, MWC Staff


    In collaboration with the SACS steering committee, and with input from all appropriate constituencies, this committeeís charge is to research, to analyze and to make prioritized recommendations regarding the image and successful marketing of Mary Washington College and the James Monroe Center, institutional relations with alumni and the broader community, and the continuation and advancement of private funding for operations, initiatives, and scholarships. Specific areas to be covered include: institutional relations, development, and alumni affairs, publications (catalog, admissions materials, handbooks, track-books, etc.), college guides, ratings, etc., and scholarships.

     

    Co-Curricular Affairs and Student Services Committee Chair, Cedric Rucker
     

    Deborah Conway, MWC Faculty

    Susan Houff, JMC Faculty

    Mark McClure, MWC Staff

    John MacDonald, MWC Staff

    Matthew Meija, MWC Staff

    Marjorie Och, MWC Faculty

    Chris Porter, MWC Staff

    Curtis Ryan, MWC Faculty

    Joann Schrass, MWC Staff

    Stuart Sullivan, MWC Staff

    To be named, MWC Student

    To be named, JMC Student


    In collaboration with the SACS steering committee and with input from all appropriate constituencies, this committeeís charge is to research, to analyze and to make prioritized recommendations regarding co-curricular affairs and student services necessary to implement successfully an organizational model supporting the proposed academic programs of both the Mary Washington and the James Monroe campuses. Specific areas to be studied include: Student Life and co-curricular programs (Student Government, Student Organizations, student behavior, Intercollegiate Athletics, Campus recreation, etc.), Facilities Management for co-curricular programs (Residence Halls, programming facilities, etc.), Student services (advising, ADA accommodations, career services, internships, etc.), and Student financial aid.

     

     
     
     
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