University Policies

A. Introduction

1. Introduction

Policy Manual Introduction
Adopted on Jan. 12, 2012

2. Policy Management

Policy Management and Approval Process
Not yet adopted

3. Policy Template

Policy on Policies
Adopted on May 6, 2011

B. Board of Visitors

1. Awards and Special Recognition

Honorary Degrees
Adopted on May 12, 1973

Last revised on June 26, 1982
Emeritus Status for Teaching Faculty
Adopted on Feb. 12, 1977

Last revised on June 26, 1982
Awards and Recognition Policy
Adopted on April 25, 1987
Washington Medallion
Adopted on Feb. 11, 2000
Monroe Medal
Adopted on April 21, 2001
Emeritus Status for Administrative and Professional Faculty
Adopted on Nov. 19, 2011

2. Governance

Bylaws - Board of Visitors
Adopted on May 12, 1973

Last revised on Sept. 17, 2010
Communications to the Board
Adopted on May 12, 1973

Last revised on June 26, 1982
Access to Minutes of Board Meetings
Adopted on June 26, 1982
Appeals to the Board
Adopted on June 26, 1982
Empowering the University President
Adopted on Dec. 1, 1984
Presidential Performance Review
Adopted on May 7, 2010
Policy on Policies
Adopted on May 6, 2011

3. Honor System

Honor Constitution
Adopted on Feb. 1, 1972

Last revised on May 11, 2012
Honor System
Adopted on July 28, 1972

4. Internal Audit

Internal Audit Charter
Adopted on Sept. 9, 1989

Last revised on Sept. 17, 2011
Fraud Reporting
Adopted on Oct. 24, 1992

Last revised on Nov. 17, 2006

8. Community Standards

Sexual Misconduct
Adopted on Nov. 19, 2011

Last revised on Jan. 7, 2013
Bias Offense and Incident Reporting
Adopted on April 18, 2008

Last revised on Jan. 7, 2013

9. Administration and Finance

Institutional Debt
Adopted on July 1, 1997

Last revised on Jan. 7, 2013
Establishing Student Fees
Adopted on July 1, 2002

Last revised on Jan. 7, 2013

C. Office of the President

1. Diversity and Inclusion

Sexual Misconduct
Adopted on Nov. 19, 2011

Last revised on Jan. 7, 2013
Bias Offense and Incident Reporting
Adopted on April 18, 2008

Last revised on Jan. 7, 2013

2. Institutional Effectiveness

Institutional Effectivess Cycle
Adopted on Sept. 23, 2010

D. Academic Affairs

1. Admissions and Financial Aid

Implementation of State Policy on Transfer
Adopted on April 1, 1995

Last revised on Nov. 19, 2011
Guaranteed Admission Agreement with the Virginia Community College System
Adopted on Dec. 12, 2006

Last revised on Aug. 28, 2012
Guaranteed Admission Agreement with Richard Bland College
Adopted on Feb. 21, 2008

Last revised on Nov. 20, 2012
Student Military Service Activation
Adopted on April 15, 2011
Direct Transfer Agreement to BLS Program with Germanna Community College
Adopted on April 20, 2012
Cambridge A-Level Examination Credit
Adopted on April 20, 2012
Co-Enrollment Agreement with Germanna Community College
Adopted on April 20, 2012
Satisfactory Academic Progression
Adopted on July 1, 2011

Last revised on Nov. 13, 2011
Recruitment Materials
Adopted on March 19, 2012

2. Center for International Education

H1-B Visa Applications
Adopted on Dec. 1, 2009
Permanent Residence Sponsorship
Adopted on Dec. 1, 2009

Last revised on July 1, 2011
UMW Study Abroad Program Approval Process
Adopted on Nov. 1, 2012

3. Gari Melchers Home and Studio

Gari Melchers Home and Studio Collections Policy
Adopted on Sept. 29, 1984

Last revised on Jan. 7, 2013

4. James Monroe Museum and Memorial Library

James Monroe Museum and Memorial Library Use of Research Materials
Adopted on Oct. 24, 1981

Last revised on Jan. 7, 2013
James Monroe Museum and Memorial Library Collections Policy
Adopted on Oct. 1, 1988

Last revised on Jan. 7, 2013

5. Registrar

International Baccalaureate and Advanced Placement Credit
Adopted on April 15, 2011
Course Numbering
Adopted on Dec. 1, 2010

Last revised on Oct. 21, 2011
Credit Hour Policy
Adopted on Dec. 1, 2010

Last revised on Oct. 21, 2011
Cross-level Courses
Adopted on Dec. 1, 2010

Last revised on Oct. 21, 2011

6. UMW Faculty

Emeritus Status for Teaching Faculty
Adopted on Sept. 12, 1977

Last revised on June 26, 1982
UMW Study Abroad Program Approval Process
Adopted on Nov. 1, 2012
Department Chair Responsibilities
Adopted on June 1, 1982

Last revised on Oct. 6, 2011
Faculty Credentials
Adopted on Sept. 1, 2001

Last revised on Dec. 15, 2012
External Grants and Contracts
Adopted on Dec. 1, 2006

Last revised on March 19, 2012
Department Chair Compensation
Adopted on June 1, 2007

Last revised on Dec. 1, 2010
Summer Session Compensation
Adopted on May 1, 2008

Last revised on Oct. 4, 2012
Academic Program Coordinators
Adopted on Oct. 6, 2011
Establishment of Academic Centers
Adopted on Oct. 20, 2011
Faculty Special Assignments to Part-Time Administrative Roles
Adopted on Aug. 21, 2012
Online Course Authorization
Adopted on June 1, 2012
AIDS Policy and Education Program
Adopted on Nov. 11, 1989
Substantive Change Policy
Adopted on Oct. 1, 2010

Last revised on Dec. 1, 2010

7. UMW Galleries

Collection Management
Adopted on March 1, 2010

8. UMW Libraries

Collection Development
Adopted on Jan. 18, 2011
Collection Development for Federal Government Documents
Adopted on Jan. 18, 2011
Library Circulation
Adopted on Jan. 18, 2011
Public Access to Government Documents
Adopted on Jan. 18, 2011

E. Administration & Finance

1. Facilities Services

Inclement Weather Policy
Adopted on Dec. 1, 2003
University/State Vehicle Use
Adopted on Sept. 1, 2011

2. Finance

Institutional Debt
Adopted on April 19, 1997

Last revised on Jan. 7, 2013
Establishing Student Fees
Adopted on July 1, 2002

Last revised on Jan. 7, 2013
Financial Reporting
Adopted on July 1, 2005

Last revised on Nov. 14, 2011
Handling Incoming Payments
Adopted on July 1, 2006

Last revised on Dec. 8, 2012
Business Meals
Adopted on July 1, 2008

Last revised on Dec. 1, 2012
Disallowed Expenses
Adopted on July 1, 2008

Last revised on Nov. 13, 2011
Gift Giving
Adopted on July 1, 2008

Last revised on Nov. 23, 2012
Reimbursement for Non-Travel Expenditures
Adopted on July 1, 2008

Last revised on Nov. 13, 2011
Travel Policy
Adopted on July 1, 2008

Last revised on Nov. 13, 2011
Direct Deposit and Electronic Payment of Net Pay
Adopted on July 22, 2008

Last revised on July 22, 2008
Electronic Communication Devices
Adopted on March 31, 2009

Last revised on Feb. 11, 2013
Identity Theft Prevention Program
Adopted on Nov. 20, 2009

Last revised on Jan. 16, 2013
Moving and Relocation
Adopted on July 1, 2010

Last revised on Dec. 9, 2012
Policy on Generally Accepted Accounting Principles
Adopted on July 1, 2005

Last revised on Aug. 30, 2012
Student Military Service Activation
Adopted on March 15, 2011

3. Human Resources

Emeritus Status for Teaching Faculty
Adopted on Sept. 12, 1977

Last revised on June 26, 1982
Emeritus Status for Administrative and Professional Faculty
Adopted on Nov. 19, 2011
Bias Offense and Incident Reporting
Adopted on April 18, 2008

Last revised on Jan. 7, 2013
H1-B Visa Applications
Adopted on Dec. 1, 2009
Permanent Residence Sponsorship
Adopted on Dec. 1, 2009
Smoking Policy
Adopted on Aug. 15, 1989

Last revised on Jan. 1, 2007
Overtime Pay and Compensatory Leave
Adopted on Jan. 1, 1995

Last revised on Aug. 29, 2012
Workplace Violence
Adopted on May 1, 2002

Last revised on Nov. 1, 2011
Administrative and Professional Faculty Grievance
Adopted on March 1, 2006

Last revised on March 1, 2006
Background Check
Adopted on Dec. 1, 2006

Last revised on April 23, 2013
Staff Recognition Policy for Certifications, Licenses, and Degrees
Adopted on April 30, 2007

Last revised on April 23, 2013
Administrative and Professional Faculty Performance Planning and Appraisal System
Adopted on June 1, 2010

Last revised on April 23, 2013
Alcohol and Drug-Related Behavior
Adopted on July 1, 2010

Last revised on March 1, 2011
Outside Employment
Adopted on Jan. 12, 2011
Non-Instructional Dress Code
Adopted on April 1, 2011
Tuition Assistance
Adopted on Jan. 1, 1997

Last revised on Dec. 3, 2012
AIDS Policy and Education Program
Adopted on Nov. 11, 1989

4. Information Technology

Electronic Communication Devices
Adopted on March 16, 2009
Administrative Data Access
Adopted on July 1, 2004

Last revised on Nov. 14, 2012
Information Security Program
Adopted on July 1, 2004

Last revised on Dec. 12, 2011
Identity Management Credentials
Adopted on July 1, 2005

Last revised on Nov. 1, 2011
Network and Computer Use Policy
Adopted on Jan. 1, 2005

Last revised on Jan. 31, 2012
Electronic Storage of Highly Sensitive Data
Adopted on Nov. 10, 2010

Last revised on Aug. 24, 2012
Data Classification
Adopted on Nov. 16, 2010

Last revised on Aug. 24, 2012
Data Encryption
Adopted on April 1, 2011

Last revised on Nov. 1, 2011
Monitoring of Employee Electronic Communications or Files
Adopted on April 4, 2011

Last revised on Nov. 1, 2011
Email Policy
Adopted on Oct. 3, 2012
IT Infrastructure, Architecture, and Ongoing Operations
Adopted on May 10, 2013

Last revised on May 10, 2013
IT Project Management
Adopted on May 10, 2013

Last revised on May 10, 2013

5. Public Safety and Community Services

Use of Lee Hall Terrace
Adopted on March 16, 2009

Last revised on Nov. 1, 2011
Loss of Personal Property
Adopted on May 1, 2013

Last revised on May 1, 2013
Request to Address the Campus Community
Adopted on April 1, 2003

Last revised on Feb. 20, 2013

F. Student Affairs

1. Campus Recreation

Campus Recreation Programming and Facility Usage
Adopted on Oct. 1, 2007

Last revised on Oct. 1, 2011

2. Counseling and Psychological Services

Service Provision
Adopted on Aug. 1, 2010

3. Health Center

AIDS Policy and Education Program
Adopted on Nov. 11, 1989
Student Health Center Eligibility
Adopted on April 27, 2011

Last revised on April 27, 2011

4. Judicial Affairs and Community Responsibility

Sexual Misconduct
Adopted on Nov. 19, 2011

Last revised on Jan. 7, 2013
Bias Offense and Incident Reporting
Adopted on April 18, 2008
Alcohol Policy
Adopted on April 12, 1997
Drug Policy
Adopted on Aug. 1, 2011

Last revised on Sept. 17, 2011

5. Residence Life

Dining Services Agreement
Adopted on March 1, 1999
University Housing Search and Seizure
Adopted on March 1, 1999
On-Campus Living Requirement
Adopted on Aug. 1, 2002

Last revised on March 31, 2013

6. Student Activities

Non-Discrimination Among Student Groups
Adopted on Nov. 11, 1989

Last revised on April 30, 2013

7. Student Life

Student Handbook
Adopted on April 12, 1997

8. UMW Police

Annual Security Report
Adopted on March 1, 1965

Last revised on March 1, 2008
Request to Address the Campus Community
Adopted on April 1, 2003

Last revised on Feb. 20, 2013

G. Advancement/Univ.Relations

1. Alumni Relations

Alumni Association Articles of Agreement
Adopted on Nov. 19, 1983

Last revised on Jan. 7, 2013

2. University Advancement

Heritage Society
Adopted on Sept. 28, 1985
Named Gift Policy
Adopted on April 20, 1991

Last revised on Sept. 17, 2009
Gift Acceptance Policy
Adopted on Nov. 20, 2009

Last revised on Jan. 7, 2013

3. University Relations and Communications

Use of University Name, Seal, and Logo
Adopted on Sept. 6, 1980

Last revised on Jan. 7, 2013
Graphic and Brand Identity Standards
Adopted on March 1, 2005

Last revised on March 1, 2011
Media Relations
Adopted on March 1, 2008

Last revised on March 19, 2012
Recruitment Materials
Adopted on March 19, 2012

Design Services

Official Mascot and Colors
Adopted on Sept. 20, 1986

H. UMW Foundation

1. Foundation Management

Memorandum of Understanding between the University of Mary Washington and the UMW Foundation
Adopted on April 5, 2008
Gift Acceptance Policy
Adopted on Nov. 20, 2009

I. Accreditation, State, Federal Policies

1. Accreditation

Substantive Change Policy
Adopted on Oct. 1, 2010

Last revised on Dec. 1, 2010

2. Federal Policies

Student Military Service Activation
Adopted on April 15, 2011
Credit Hour Policy
Adopted on Dec. 1, 2010

Last revised on Oct. 21, 2011

3. State Policies

Implementation of State Policy on Transfer
Adopted on April 1, 1995

Last revised on Nov. 19, 2011

J. Appendix

1. UMW Guiding Documents

Official Mascot and Colors
Adopted on Sept. 20, 1986
Principles on Diversity and Inclusion
Adopted on Feb. 19, 2011
Statement of Community Values
Adopted on Nov. 19, 1988
Statement of Non-Discrimination
Adopted on May 10, 1991
Statement of Rights and Responsibilities
Adopted on July 1, 1973

Last revised on April 20, 2012
Statement on Academic Freedom
Adopted on July 1, 1986

2. UMW Handbooks

Academic Catalogs
Adopted on July 1, 1993

Last revised on July 1, 2011
Administrative and Professional Faculty Handbook
Adopted on March 1, 2006
Dictionary of Academic Regulations
Not yet adopted
Faculty Handbook
Adopted on Feb. 8, 1975

Last revised on April 20, 2012
Student Handbook
Adopted on April 2, 1997

Last revised on Nov. 19, 2011

K. Index

Active Policies

Policy List
Adopted on Oct. 9, 2012

Last revised on May 22, 2013

Helpful Links

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Online Tools

A. Introduction

1. Introduction

2. Policy Management

3. Policy Template

B. Board of Visitors

1. Awards and Special Recognition

2. Governance

3. Honor System

4. Internal Audit

5. Student Affairs

6. UMW Foundation

7. Museums and Galleries

8. Community Standards

9. Administration and Finance

C. Office of the President

1. Diversity and Inclusion

2. Institutional Effectiveness

D. Academic Affairs

1. Admissions and Financial Aid

2. Center for International Education

3. Gari Melchers Home and Studio

4. James Monroe Museum and Memorial Library

5. Registrar

6. UMW Faculty

7. UMW Galleries

8. UMW Libraries

E. Administration & Finance

1. Facilities Services

2. Finance

3. Human Resources

4. Information Technology

5. Public Safety and Community Services

F. Student Affairs

1. Campus Recreation

2. Counseling and Psychological Services

3. Health Center

4. Judicial Affairs and Community Responsibility

5. Residence Life

6. Student Activities

7. Student Life

8. UMW Police

G. Advancement/Univ.Relations

1. Alumni Relations

2. University Advancement

3. University Relations and Communications

Design Services

H. UMW Foundation

1. Foundation Management

I. Accreditation, State, Federal Policies

1. Accreditation

2. Federal Policies

3. State Policies

J. Appendix

1. UMW Guiding Documents

2. UMW Handbooks

K. Index

Active Policies

BoardDocs