Thank you for your interest in hosting your event at the Eagle Landing Rotunda and Conference Room!
All reservation requests for Eagle Landing spaces should be emailed to Residence Life & Housing at firstname.lastname@example.org.
The Rotunda and Conference Room are reserved for use by students and UMW employees (anyone with a UMW net ID) however, we will consider requests by outside groups. Since this is a residential space, though, we reserve the right to deny an outside group’s interest in obtaining these rooms.
All requests should include:
- requestor name
- sponsor group
- start and end time (ensuring to account for set up and break down)
- estimated group size.
It is the responsibility of the event coordinator to communicate any specific building access and parking needs. Please understand that during the academic year parking on site may not be available. The closest visitor parking lot is the Alvey parking deck on the opposite side of U.S. 1, easily accessible via the pedestrian bridge.
If the event requires furniture beyond what is provided, it is the responsibility of the event coordinator to submit a work order request through Facilities Services for items to be delivered and set up prior to the event. If the event organizer is not affiliated with UMW, the organizer can coordinate this request by including their needs in the original event request and working with the Eagle Landing desk staff prior to the event. It is recommended that all set-up requests are submitted at least two weeks prior to the event taking place. Due to the limited availability of resources, there are certain times of the year (the second weekend in May due to graduation, Family Weekend in September, Homecoming Weekend in October, etc.) when Facilities Services may be unable to provide tables and chairs.
If you anticipate wanting or needing food provided for your event, we encourage you to contact UMW Catering at 540-654-1930.
Both the Rotunda and Conference Room have large, flatscreen TVs capable of HDMI and VGA. For any additional A/V needs, please submit a request form to the A/V office at least two weeks in advance of your event. The A/V office will contact you two days prior to coordinate set-up time. Be sure to select “other” under location and specify “Eagle Landing Conference Room/Rotunda.”
The spacious atrium with luxurious couches and wing chairs, an electric fireplace, tables, and a large flat-screen TV with HDMI and VGA capabilities is the perfect location to host formal and informal social gatherings. The space can comfortably hold 150 people and provides access to outdoor café-style seating.
This flexible meeting space includes six 5′ x 3′ tables that can be arranged to suit your needs, comfortable fold-up seating, a large countertop with a sink, and a large flat-screen TV with HDMI and VGA capabilities. This location also affords access to the Eagle Landing courtyard and is an ideal meeting space for as many as 30 individuals or social gathering spot for as many as 60.
Please contact the Eagle Landing front desk at 540-654-2458 with questions.
Note: there may be charges for cleaning, security, and other needs.