Students are responsible for the condition and proper care of the room, suite, and/or apartment assigned to them. Students will be billed for damage including, but not limited to, damage to room furnishings and fixtures, walls, floors, ceilings, doors, windows, and screens.
Room Condition Reports
Upon moving into a new room assignment, students are expected to complete a room condition report which outlines all pre-existing damage in the room. Students should do a full assessment of their room and document any damages to ensure they aren’t billed for existing issues at the end of their occupancy period. Room condition reports can be found at https://roompact.com/saml/login/UMW.
Any time a student departs a residence hall room or apartment, Residence Life staff will complete an assessment of the facility to determine if any damage occurred during the student’s period of occupancy. This assessment is compared to the Room Condition Report that the student completed at the beginning of their occupancy period and charges for new damage will be assessed to the occupant’s student account. Charges are only assessed for damage beyond normal wear and tear. This determination is made by professional staff, not Resident Assistants.
Residents are expected to take ownership for the damage they create. In the event that no one take responsibility, all occupants of the space will be billed.
Pro rata charges for damage to public areas in the assigned residence hall may also be assessed, regardless of the identity of the person or persons responsible.
The other common charge at the time of departure is for missing keys. It is important to keep track of any assigned keys and return them promptly at the end of the occupancy period.
All residence hall charges may be appealed within 5 business days of notification.